Legal Receptionist/Administrative Assistant Veliz Katz Law Maitland, FL Job Details Full-time $32,000 - $36,000 a year 6 hours ago Benefits Paid time off Retirement plan Qualifications Computer operation Spanish Google Workspace Phone communication Filing English Administrative experience Documentation tools Telephone systems Multi-line phone systems Productivity software Quality data entry Full Job Description Job Overview We are seeking a professional and organized Legal Receptionist/Administrative Assistant to join our legal team. This role is vital in providing exceptional front desk support, managing administrative tasks, and ensuring smooth office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various office software. Must be Bilingual in English and Spanish to effectively serve a diverse client base. This position offers an opportunity to work in a dynamic legal environment where attention to detail and customer service are paramount. Responsibilities Greet clients and visitors professionally at the front desk, ensuring a welcoming environment Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments, manage calendars, and coordinate meetings for attorneys and staff Handle data entry, filing, and document proofreading with high accuracy Utilize Microsoft Office, Google Workspace, and other software for document creation and management Maintain organized records of client information, case files, and correspondence Provide customer support by answering questions and providing information in a courteous manner Support office management duties including supply inventory, mail handling, and general clerical tasks Ensure adherence to office policies and confidentiality standards Qualifications Proven office management or administrative experience in a professional setting Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills Excellent phone etiquette with experience managing multi-line phone systems Bilingual in English and Spanish is required to assist diverse clients effectively Exceptional organizational skills with the ability to multitask efficiently Attention to detail for proofreading documents and managing schedules accurately Strong customer service orientation with professional communication skills Ability to handle clerical tasks such as filing, proofreading, and calendar management efficiently Personal assistant or legal receptionist experience is advantageous but not required This role is essential for maintaining an efficient legal office environment through excellent administrative support and client interaction.

Pay:

$32,000.00 - $36,000.00 per year

Benefits:

Paid time off Retirement plan

Work Location:

In person