Job Description Help for Job Description. Opens a new window. Job Description Job Description We're looking for an organized, detail-oriented, and experienced paralegal to play an important role on our legal team. You'll draft legal documents such as affidavits, prepare briefs, conduct legal research for trial preparation, and keep case files and other important information neatly organized and easily accessible. If you're interested in advancing your paralegal career with opportunities for growth, we want to hear from you.

Compensation:

$65,000

Responsibilities:

Work with lawyers to prepare for trial by conducting research on legal articles, preparing and organizing exhibits, organizing and coordinating witnesses, filing motions, and assisting with client meetings Assist lawyers in preparing legal documentation, pleadings, and correspondence including correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits Gather information about legal issues from the client in interviews Organize our case filing systems to ensure all documents are properly sorted and easy to locate, and other administrative duties as needed Coordinate law office activity, including the drafting subpoenas and coordinating with process servers Manage real estate closings from contract to closing Review purchase and sale agreements and supporting documents Order and review title, lien searches, and tax information Identify and clear title and lien issues Request and track estoppels, surveys, and payoffs Prepare closing documents , including: Closing Disclosures (CDs) HUD-1/settlement statements Seller documents and closing packages Coordinate with lenders, title companies, realtors, and clients Ensure files are complete and properly prepared for closing Maintain consistent follow-up to ensure deadlines are met Post-closing experience is a plus , but not required Serve as primary point of contact for clients and counterparties, ensuring timely, professional communication and updates Drive real estate closings end-to-end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post-closing recordings Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets Business Law Corporate Matters - PLUS

BUT NOT REQUIRED.

Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease-and-desist letters, and contract term sheets Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, and registers) Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow-up Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities

Qualifications:

Strong oral and written communication skills Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education At least 3 years of experience in legal services under an attorney or lawyer in a law firm setting Must have completed an ABA-approved paralegal certificate program such as an Associate's degree or proprietary school program in paralegal studies, Bachelor's degree desired Must have great time-management skills, and organizational skills Prior experience working in a law firm environment is required 7+ years of experience in Florida real estate closings, title, and business entity formation Spanish/English bilingual strongly preferred Mastery of closing timelines, checklists, and attention to detail Experience managing client relationships and handling confidential information Proven ability to manage files independently from beginning to end Strong knowledge of title, liens, estoppels, surveys, and closing procedures Experience preparing closing disclosures and settlement statements (HUDs) Proficiency in Qualia is required ( no training provided ) Exceptional organizational skills and attention to detail Strong communication skills and professional phone etiquette Ability to prioritize, multitask, and meet deadlines in a high-volume legal environment Advanced proficiency with Microsoft 365 and modern legal-tech workflows, including PDF editors, e-signature platforms, practice-management and CRM systems, e-filing portals, structured calendaring/ticklers, and document automation/templates Proactive problem-solving abilities to address emerging issues, workflow bottlenecks, and time-sensitive requests Excellent verbal and written communication skills when interacting with clients, court officials, vendors, and internal teams Strong organizational and time-management skills with the ability to manage multiple matters and competing deadlines Strong interpersonal skills with the ability to build and maintain professional client relationships Ability to work collaboratively as part of a team while also working independently with minimal supervision Flexibility and adaptability in responding to changing priorities and firm needs About Company Benefits Include Medical, dental, and vision insurance Eligibility for the firm retirement plan Paid parking Ten (10) days of PTO Eleven (11) paid holidays