Job Description Help for Job Description. Opens a new window. Adams | Coogler, P.A. is seeking a highly organized, detail-oriented, and dependable Legal Assistant to provide administrative and legal support to attorneys and litigation teams. The Legal Assistant will assist with the day-to-day management of legal matters by maintaining case files, coordinating schedules, preparing correspondence and documents, organizing information, communicating with clients and other parties, and supporting attorneys throughout the litigation process. The ideal candidate is professional, responsive, organized, and comfortable managing multiple priorities while maintaining confidentiality and accuracy. Key Responsibilities Legal & Litigation Support Provide administrative and organizational support to attorneys and legal professionals. Assist with the preparation, formatting, proofreading, and processing of legal correspondence and documents. Maintain accurate electronic and physical case files. Organize pleadings, discovery materials, correspondence, exhibits, records, and other case-related documentation. Assist attorneys with trial preparation, hearings, depositions, meetings, and other litigation-related activities. Prepare and organize documents and materials for attorney review. Track important case information, deadlines, appointments, and follow-up items. Assist with filing and service of legal documents in accordance with established procedures. Scheduling & Calendar Management Coordinate attorney calendars, meetings, depositions, hearings, conferences, and appointments. Monitor deadlines and assist with timely completion of case-related tasks. Communicate scheduling changes and follow up with attorneys, clients, vendors, courts, and other parties as appropriate. Communication & Client Support Communicate professionally with clients, attorneys, insurance professionals, opposing counsel, courts, vendors, and other contacts. Respond to routine inquiries and route questions to the appropriate attorney or team member. Prepare professional emails, letters, notices, and other correspondence. Maintain discretion when handling confidential client and case information. Document & Records Management Enter and maintain case information accurately in firm systems. Scan, upload, organize, and retrieve legal documents and records. Maintain consistent file naming and document organization practices. Review documents for completeness, accuracy, and formatting. Assist with gathering and organizing records and information needed for litigation. Administrative Support Assist with copying, printing, electronic filing, mail, correspondence, and general administrative tasks. Prepare materials for meetings, depositions, hearings, and attorney conferences. Assist with tracking case-related expenses, invoices, and other administrative information. Support attorneys and staff with special projects and other administrative duties as assigned. Qualifications High school diploma or equivalent required. Previous experience as a legal assistant, legal secretary, administrative assistant, or similar professional support role preferred. Experience in a law firm or litigation environment is desirable. Written and verbal communication skills. Organizational and time-management abilities. Attention to detail and accuracy. Ability to manage multiple tasks and deadlines simultaneously. Proficiency with Microsoft Office or comparable office software. Ability to learn legal case-management and document-management systems. Ability to work independently while collaborating effectively with attorneys and other staff. Professional judgment and discretion when handling confidential information. Preferred Experience Experience supporting attorneys in civil litigation, insurance defense, personal injury, medical malpractice, professional liability, premises liability, construction, trucking/transportation, or other liability-related matters is beneficial. Adams | Coogler handles a broad range of civil litigation and liability matters throughout Florida. Key Competencies Legal document preparation Litigation file organization Calendar and deadline management Written communication Client and professional communication Document and records management Attention to detail Confidentiality and discretion Prioritization and time management Team collaboration Professional judgment Ability to work efficiently in a fast-paced legal environment What Adams | Coogler Offers Adams | Coogler describes its workplace as collaborative, with staff members playing an integral role in supporting client success. The firm also highlights work-life balance, advancement opportunities for professional staff, commitment to diversity, equity and inclusion, competitive benefits, and continuing education and networking opportunities.