A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history. The Louisiana Secretary of State's Legal Department is seeking a highly organized, professional Administrative Assistant 5 to provide advanced, high-level administrative support to legal counsel while independently managing critical, time-sensitive, and confidential legal documents and operations.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES
Accepting Direction:
The ability to be open and willing to follow guidance or instructions.
Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .
Job Duties:
Schedules and coordinates meetings. Composes and prepares correspondences. Establishes and maintains files/filing. Greet visitors, answer multi-line phones, and interact with the public.
Position-Specific Details:
Division:
Legal / One (1) vacancy
Appointment Type:
Probational or Promotional Location:
Baton Rouge, LA How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes
WILL NOT
be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. •
Contact Information :
For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ashley.rathcke@sos.la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
