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Legal Administrative Assistant
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Stadig Johnson
Minnetonka, MN (In Person)
$62,500 Salary, Full-Time
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Job Description
Legal Administrative Assistant Stadig Johnson Minnetonka, MN Job Details Full-time $50,000 - $75,000 a year 1 day ago Benefits Free parking Health savings account Disability insurance Health insurance Paid time off Life insurance Retirement plan Qualifications Microsoft Word Microsoft Excel Project coordination Bachelor's degree Paralegal Certificate Estate planning
Full Job Description Job Title:
Legal Administrative Assistant For more than 30 years, Stadig Johnson has built a reputation for providing exceptional legal services and trusted counsel to clients across more than 30 states. Our firm consists of six attorneys supported by a skilled team of paralegals and administrative professionals. While we continue to grow, we are intentionally committed to remaining a boutique firm where quality, personalized service, and strong client relationships are our highest priorities. Our practice serves clients at every stage of wealth accumulation, with a particular focus on high-net-worth and ultra-high-net-worth individuals and families. Many of our clients have relied on us for years as trusted advisors, reflecting the long-term relationships and confidence we have earned through our work. Our office is conveniently located near Ridgedale in a modern suburban setting, offering attractive workspaces, scenic views of a wooded area, walking paths, abundant wildlife, and free parking. We foster a casual, welcoming, and collaborative culture where employees are valued and supported. Visitors are often greeted by our founder's friendly dog, and we take pride in creating an environment where both clients and team members feel like part of an extended family. This is a unique opportunity to join a respected firm with a strong reputation, meaningful client relationships, and a positive workplace culture. We look forward to discussing how you can become an important part of our teamJob Summary:
The Legal Administrative Assistant supports business operations by providing administrative and client support to the firm's Attorneys, Management Committee, and other support staff. This position requires an individual who is an organized, focused, self-starter capable of managing multiple responsibilities concurrently. The Legal Administrative Assistant must also demonstrate responsibility, accuracy and attention to details and deadlines. Essential Duties & Responsibilities 1. Administrative Assistance for Attorneys a. Reception - The Legal Administrative Assistant will be the initial point of contact for office communication via answering and directing phone calls, as well as onsite guests and clients. b. Firm Calendar Management, including, but not limited to, scheduling client and internal meetings and coordinating attorney calendars. c. Coordinating travel arrangements for firm members (e.g., flight, hotel and car rental). d. Preparing client materials as requested by attorneys or para-professional staff. e. Provide support to attorneys and para-professional staff in completing client and office projects. f. Prepare correspondence and manage incoming and outgoing mail. g. Provide support to attorneys and para-professional staff in properly filing client documents in the firm's original file system and document management system. h. Prepare client document binders for clients upon completion of estate planning documents or related client projects. i. Track and update continuing education credits and state bar registrations for attorneys. j. Manage reminders and follow up with clients to ensure timely communication and support case progress 2. Client Assistance and Coordination a. Collaborate with para-professional staff for client onboarding to ensure new client forms and engagement documents are completed accurately and remain up to date as client data changes. b. Open and close client matters in the firm's file management system. 3. Employee and Office Coordination a. Assist Firm Administrator in onboarding and training new employees. b. Organize and maintain office and common workspaces to the standard of a professional office. c. Monitor office and kitchen supplies and order them regularly to maintain office operations. 4. General a. Support Firm Administrator in the coordination of holiday cards, firm announcements and other firm marketing. b. Support Firm Administrator in promoting team building/firm culture by assisting in coordination of firm events. c. Assist as needed in coordination of client and marketing events (e.g., schedule coordination, dinner reservations, hotel reservations, etc.).Skills and Knowledge:
- Proficient with Microsoft Word and Microsoft Excel
- Ability to become familiar with new programs and software (e.g., firm file management and billing program - Clio)
- Strong verbal and written communications skills
- Strong organizational, time management and problem-solving skills.
- Able to effectively manage multiple responsibilities concurrently.
- Strong project management skills.
- Confidentiality
- Excellent interpersonal skills and professional demeanor
- Must exhibit initiative and eagerness to learn.
- Work proactively to anticipate attorneys' needs to achieve operational excellence in-office.