A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Monday - Friday, 8:30 a.m.-5:00 p.m., with a one-hour lunch. This is a 37.5-hour workweek, requiring at least 4 days onsite.
Benefits:
This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a highly respected global law firm recognized for its collaborative culture, commitment to excellence, and high standards of client service. The firm offers the resources and professional opportunities of an international organization while maintaining a supportive, team-oriented environment within its St. Louis office.
Job Description:
The St. Louis office is seeking an experienced Legal Assistant to provide high-level administrative support to a busy transactional legal practice. The ideal candidate will be polished, highly organized, proactive, and comfortable managing competing priorities with limited oversight. This role requires someone who can anticipate needs, maintain exceptional attention to detail, and remain one step ahead in a demanding professional environment.
Key Responsibilities:
Prepare, revise, format, and proofread correspondence, agreements, presentations, spreadsheets, and other legal documents Maintain organized physical and electronic matter files while ensuring documents are accurately stored and easily accessible Coordinate document activity through client portals, extranets, and internal databases Monitor important dates, open items, and matter progress, providing timely updates and reminders to attorneys Review and revise client pre-bills before submitting them to the billing team Research outstanding invoices and follow up on billing or payment questions when requested Assist attorneys with time entry, billing activities, expense reports, and vendor payment requests Communicate professionally with clients, outside counsel, internal departments, and other external contacts Manage complex calendars and arrange meetings, conference calls, conference rooms, and reminders Coordinate domestic and international travel through the firm's designated travel provider Open and close client matters, assist with conflict checks, complete new-matter documentation, and prepare engagement materials Maintain contact information, prepare mailing materials, and coordinate correspondence as needed Support the development of client proposals, presentations, and other business materials Answer and route calls for attorneys and other members of the legal team Provide backup coverage and assist colleagues with overflow projects Help train or orient new and less-experienced administrative team members when needed Perform additional administrative and practice-support duties as assigned
Qualifications:
At least five years of administrative experience within a law firm, corporate legal department, or comparable professional services environment Prior legal billing experience is required Strong experience managing both physical and electronic files is required Experience preparing, editing, formatting, and proofreading legal or highly detailed business documents High school diploma required; associate's or bachelor's degree preferred Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint Experience with Adobe Acrobat and document management, timekeeping, billing, or workflow platforms Familiarity with iManage, Intapp, Aderant, or similar legal technology is strongly preferred Ability to work effectively in a high-volume environment while balancing planned responsibilities and urgent requests Exceptional accuracy, organization, judgment, and follow-through Strong written and verbal communication skills Professional presence and the ability to build trusted relationships with attorneys, clients, and colleagues Self-directed, resourceful, and comfortable anticipating needs before they are raised Transactional, corporate, insurance, or other business-focused legal experience is preferred
Perks:
Paid overtime for hours worked beyond 40 per week Comprehensive health and wellness benefits A minimum of 20 paid days off, based on position and tenure 11 paid firm holidays Paid parental leave Access to backup childcare assistance Fertility and family-forming benefits for eligible employees 401(k) savings and potential profit-sharing opportunities Commuter benefits where applicable Student loan refinancing resources Modern, newly designed St. Louis office Collaborative team culture within a well-established global law firm Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #AdminNational
