Legal Assistant (2 Years Experience) Haller Sirot LLC Roseland, NJ Job Details Full-time $60,000 - $65,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Opportunities for advancement Paid sick time Qualifications Microsoft Word Computer operation Teamwork Account analysis Basic math Word embeddings Administrative experience Client invoicing Legal administrative experience Financial records management Organizational skills Law office experience Legal billing Accounting error correction Office experience Account reconciliation Full Job Description About Haller Sirot Haller Sirot LLC is a growing New Jersey law firm based in Roseland, with a practice focused on community association law, litigation, construction matters, creditors' rights, and related legal services. We are seeking a dependable, organized, and detail-oriented Legal Assistant with at least two years of professional administrative or office experience to join our team. This position is ideal for someone who takes pride in keeping matters organized, communicating professionally, working accurately with both documents and numbers, and helping attorneys efficiently manage an active legal practice. Because we are a smaller, growing firm, our legal assistants are important members of the team. The successful candidate will work directly with attorneys, gain exposure to substantive legal work, and have opportunities to assume greater responsibility as the firm grows. For a motivated candidate who demonstrates strong ability and an interest in developing a legal career, the firm is willing to provide training with the potential to transition into a Junior Paralegal role. Prior paralegal experience or a paralegal certificate is not required. Responsibilities The Legal Assistant will provide administrative and legal support to the firm's attorneys and staff.

Responsibilities include:

Preparing, proofreading, formatting, and finalizing correspondence, pleadings, and other legal documents Assisting with electronic filing of documents with New Jersey courts Maintaining attorney calendars, court dates, deadlines, meetings, and appointments Opening, organizing, and maintaining electronic client and matter files Communicating professionally with clients, property managers, courts, attorneys, and other third parties Answering and routing telephone calls and assisting with routine client inquiries Processing incoming and outgoing mail, legal documents, and service materials Assisting with billing, invoicing, and other administrative functions Reviewing account statements, ledgers, invoices, payment histories, and similar financial records for accuracy and completeness Performing basic calculations and assisting with the preparation and verification of account balances Identifying and understanding charges, credits, payments, balances, and other information appearing on statements of account Scheduling meetings, conferences, and other appointments Supporting attorneys and paralegals with litigation, collection, and community-association matters Maintaining office supplies and assisting with the efficient day-to-day operation of the office Performing other related legal and administrative responsibilities as needed As the successful candidate gains experience and demonstrates proficiency, responsibilities may expand to include additional substantive paralegal work. QualificationsRequired At least two years of professional administrative or office experience Strong proficiency with Modern Computer User Interfaces and Microsoft Suite Excellent written and verbal communication skills Excellent organizational and time-management skills Strong attention to detail and accuracy Good basic math skills and comfort working with numbers Ability to read, understand, and accurately interpret statements of account, ledgers, invoices, payment histories, and similar financial records Ability to recognize and accurately work with charges, credits, payments, running balances, and basic account calculations Ability to prioritize multiple assignments and deadlines Ability to work independently while also functioning effectively as part of a team Professional judgment and ability to maintain confidentiality Ability to reliably commute to our Roseland, New Jersey office and work in person Preferred, but not required Experience with New Jersey electronic court filing systems Experience with Clio or similar legal practice-management software Experience supporting litigation, creditors' rights, collections, or community-association practices Paralegal coursework, certification, or an interest in developing into a paralegal role Training and Opportunity for Advancement We are willing to train a strong candidate who has at least two years of professional administrative experience, excellent judgment, attention to detail, good organizational skills, and the aptitude to learn. For the right candidate, this position can provide a path beyond traditional administrative work. A Legal Assistant who demonstrates the ability to understand legal procedures, work accurately with client accounts and financial records, prepare legal documents, and independently manage assigned responsibilities may be trained to take on increasingly substantive work and transition into a Junior Paralegal position . We are particularly interested in candidates who are looking for an opportunity to learn, develop, and take on greater responsibility over time. What We Offer Competitive salary of $60,000-$65,000 , depending on experience Health insurance Dental insurance Vision insurance 401(k) Paid time off Full-time, stable employment in a professional office environment Direct interaction with experienced attorneys Exposure to multiple areas of legal practice Hands-on training and professional development Potential advancement from Legal Assistant to Junior Paralegal Opportunity for increased responsibility as skills and experience develop Collegial and collaborative work environment Schedule and Location Full-time, Monday through Friday In-person position Haller Sirot LLC Roseland, New Jersey 07068 Reliable commuting to Roseland is required. Ideal Candidate Our ideal candidate has already developed a solid foundation in a professional office environment and is ready to take on greater responsibility. The successful candidate should be dependable, organized, accurate, and comfortable taking ownership of assigned tasks. The person should be able to move comfortably between written work and numerical work—for example, proofreading a legal document and then reviewing a statement of account to determine whether payments, charges, credits, and balances have been properly reflected. We do not require prior paralegal experience, but we are looking for someone who has demonstrated professional maturity through at least two years of administrative or office experience. For someone interested in developing a career in the legal field, this position offers the opportunity to learn directly from attorneys and paralegals and potentially progress into a Junior Paralegal role.

Pay:

$60,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Vision insurance Application Question(s): How would you rate your proficiency with

Microsoft Word:

Basic, Intermediate, Advanced, or Expert? Are you comfortable reviewing statements of account, payment histories, invoices, and ledgers and performing basic calculations to verify balances? An account has an opening balance of $1,475. A $325 charge is added, a $500 payment is received, and a $75 late fee is added. What is the new balance? An account statement shows a $2,100 balance. The client advises that a $600 payment does not appear on the statement. Assuming there are no other adjustments, what should the corrected balance be? Have you previously used New Jersey eCourts, JEDS, or another electronic court-filing system? If yes, briefly describe your experience. This position offers the possibility of training and advancement into a Junior Paralegal role. Would that type of professional development interest you? Please briefly explain. In two or three sentences, tell us why you are interested in this position.

Experience:

Law office: 2 years (Required)

Work Location:

In person