A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm's litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role.
Key Responsibilities:
Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines. Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence. Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines. Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER. Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation. Maintain case files and organize litigation materials in both physical and electronic formats. Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times. Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems. Coordinate travel arrangements, meeting logistics, and other administrative support as needed. Support multiple attorneys simultaneously while managing competing priorities and deadlines. Flexibility to work overtime as needed to meet litigation deadlines and business needs.
Qualifications:
Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment. Experience supporting commercial litigation matters is preferred. Bachelor's degree or equivalent professional experience preferred. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred. Familiarity with state and federal court filing procedures and litigation deadlines. Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment. Excellent written and verbal communication skills with a polished and professional demeanor. Exceptional attention to detail and accuracy in drafting and proofreading legal documents. Ability to work independently while collaborating effectively within a team-oriented environment.
Pay:
$75,000.00 - $90,000.00 per year
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance
Experience:
legal assistant supporting litigation attorneys: 4 years (Required) supporting commercial litigation matters: 4 years (Required)
