A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Approximately 8-12 hours per week (2-3 days per week) , with potential for additional hours as the firm grows About the Position Lizzette Muniz Legal is seeking a highly organized, detail-oriented Part-Time Legal Assistant / Estate Planning Document Coordinator to support our legal team with estate planning document production, file organization, scanning, mailing, and general administrative support. This is an in-person position based at our professional home office in West Saugerties, New York. We are looking for someone who genuinely enjoys organization and takes pride in getting the details right. The ideal candidate likes checklists, orderly files, clearly defined processes, and polished finished work. You notice when a page is missing, a document is out of order, or something simply doesn't look right—and you take the initiative to correct it or bring it to the appropriate team member's attention. Accuracy, reliability, professionalism, and confidentiality are essential to this role. Key Responsibilities Print estate planning documents and other legal materials according to established firm procedures. Review document packages for completeness, correct order, formatting, and print quality. Organize and prepare estate planning documents for client signing appointments. Tab, label, separate, and assemble documents so signature and notarization sections are easy to identify. Prepare completed estate planning documents for final client delivery. Assemble professional estate planning binders, including documents, tabs, labels, covers, and related materials according to firm standards. Prepare correspondence, documents, mailing labels, envelopes, and packages for mailing or shipment. Scan signed and completed documents accurately and confirm that scans are complete and legible. Upload documents to the appropriate electronic client matter and ensure files are properly named and saved. Maintain organized physical and electronic client files. Assist with printing, copying, scanning, filing, shredding, and other document-management tasks. Monitor and organize supplies, including binders, tabs, labels, folders, paper, envelopes, and other document-production materials. Follow established checklists, workflows, and quality-control procedures consistently. Identify missing documents, incomplete packages, scanning problems, or other discrepancies and promptly notify the appropriate team member. Maintain strict confidentiality when handling client information and legal documents. Assist with other administrative and office-support responsibilities as needed. Required Qualifications Exceptional attention to detail and strong organizational skills. Dependable, punctual, and able to complete assigned work accurately and consistently. Ability to follow written procedures, checklists, and established workflows. Ability to stay organized while handling documents for multiple client matters. Comfortable using printers, scanners, copiers, and standard office equipment. Basic computer proficiency, including email, PDFs, electronic folders, and electronic document filing. Professional written and verbal communication skills. Ability to handle confidential and sensitive information with discretion and professionalism. High school diploma or equivalent. Ability to work in person in West Saugerties, New York. Preferred Qualifications Previous experience in a law firm or other professional office environment. Experience as a legal assistant, paralegal, administrative assistant, records specialist, or document-production professional. and/or personal injury matters. Proficiency with Microsoft Office and electronic document-management systems. Experience in a medical office, bank, title company, records department, or another detail-intensive professional environment. Spanish-speaking ability is a plus. You May Be a Great Fit If You... Are naturally organized and particular about details. Notice when a document is missing, out of order, mislabeled, or improperly scanned. Enjoy checklists, systems, labels, organized files, and clearly defined processes. Take satisfaction in producing polished, professional work. Double-check your work before considering a task complete. Can work independently while knowing when to ask a question. Are comfortable performing detail-oriented and sometimes repetitive document work. Understand the importance of discretion and confidentiality when handling legal and client information. Want a part-time role with the potential to take on additional hours and responsibilities as the firm grows. Schedule & Work Environment This position will begin at approximately 8-12 hours per week . Additional hours may become available based on firm needs and growth. The position is in person at our professional home office in West Saugerties, New York , so candidates should be comfortable working in a professional home-office environment. About Lizzette Muniz Legal At Lizzette Muniz Legal, we believe clients deserve an experience that is organized, professional, thoughtful, and attentive to detail. The person in this position will play an important behind-the-scenes role in making that happen. Your work will help ensure that important client documents are prepared, organized, maintained, and delivered according to our firm's standards. We value team members who are dependable, take ownership of their responsibilities, respect client confidentiality, and care about the quality of their work. If you are someone who enjoys creating order, takes pride in accuracy, and believes the small details matter, we would love to hear from you. At Lizzette Muniz Legal, we believe clients deserve an experience that is organized, professional, thoughtful, and attentive to detail. The person in this position will play an important behind-the-scenes role in making that happen. Your work will help ensure that important client documents are prepared, organized, maintained, and delivered according to our firm's standards. We value team members who are dependable, take ownership of their responsibilities, respect client confidentiality, and care about the quality of their work. If you are someone who enjoys creating order, takes pride in accuracy, and believes the small details matter, we would love to hear from you.
Pay:
$25.00 - $30.00 per hour
Benefits:
Flexible schedule Free parking Opportunities for advancement Professional development assistance Application Question(s): What interests you about this type of work, and what experience do you have that demonstrates strong attention to detail and organization? This is a long-term, part-time position for 8-12 hours per week and is not expected to become full-time. Are you specifically interested in an ongoing position with this schedule? Yes No This position requires working in person at our West Saugerties office during weekday business hours, generally either two 4-6 hour shifts or three approximately 4-hour shifts per week. Can you consistently accommodate this schedule? Yes No The position pays $25 per hour and is an independent contractor (1099) position. Are you comfortable with this compensation and arrangement?
Yes No Education:
High school or equivalent (Required)
Experience:
Law office: 1 year (Preferred)
Language:
Spanish (Preferred) Shift availability: Day Shift (Required) Ability to
