A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
3+ years of experience in a legal or corporate environment, working cross-functionally with stakeholders in technology, finance, legal, IT, engineering, and business. Proven ability to interface with clients and communicate clearly and effectively, both verbally and in writing. Strong organizational skills, initiative, and high attention to detail, with a proven ability to work independently. Ability to prioritize and manage multiple competing demands while working under pressure in a fast-paced environment. High proficiency in grammar, composition, and legal proofreading. Proficiency in Microsoft Office (including Excel), Google Workspace, Adobe Acrobat, and corporate document management systems. Openness to learning, adopting, and leveraging new technological solutions and legal workflows. Demonstrated ability to exercise strict discretion and maintain absolute confidentiality with sensitive information. Excellent problem-solving and analytical abilities, backed by strong judgment and the capacity to escalate issues appropriately. Foundational knowledge of basic contracting principles and legal requirements.
Responsibilities:
Assist under attorney supervision with drafting, assembling, reviewing, and editing contracts, legal agreements, and ancillary documents. Support the lifecycle of commercial contracts, including tracking execution copies, collecting signatures, and organizing files within the document management system. Partner with internal commercial teams to ensure a clear understanding of contract terms and progress. Evaluate existing processes to fill workflow gaps, eliminate redundant procedures, reduce costs, and optimize overall operations. Help evaluate, create, and scale legal tools, workflows, templates, and contract playbooks. Manage legal billing, invoicing, and budget tracking, and assist with legal technology vendor evaluations. Coordinate schedules and logistics for meetings, and support cross-functional legal projects and ad-hoc requests as needed. Serve as the primary intake specialist to gather documentation for new legal requests and concurrently manage multiple matters. Review incoming patent correspondence, maintain the internal docketing database, and ensure critical intellectual property deadlines are met. Conduct project-based legal research as directed by corporate counsel, and prepare and file legal documents with appropriate regulatory and government entities.
Qualification And Education:
Bachelor's degree and/or a paralegal certificate or degree from an ABA-approved program. Prior experience working in a corporate legal department or law firm, with exposure to transactional work and corporate governance highly preferred.
