A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Minimum 5 years of paralegal or legal administrative experience
Type:
Full-Time Note :
Client is looking that candidate who lives within 20 miles of Doylestown , PA. We are seeking an experienced, highly organized, and detail-oriented Administrative Assistant / Coordinator/Paralegal/ Legal administrator to support our growing corporate law practice. This critical role ensures the efficient day-to-day operation of the department by balancing high-level administrative support, client service coordination, compliance activities, and hands-on legal support workflows. As the primary operational and administrative resource to the Department Chair, you will work closely with attorneys, staff, and firm administration to manage complex corporate transactions and maintain seamless department workflows. Key Responsibilities Administrative & Coordinator Support Serve as the central administrative assistant and coordinator for the corporate department, managing calendar coordination, meetings, and internal communications. Handle time entry, billing assistance, collections follow-up, and monitoring trust account requirements. Open and close client matters, organize client files, and maintain both electronic and physical corporate records and minute books. Draft professional correspondence, engagement letters, transmittal letters, and take accurate meeting notes. Proofread legal documents meticulously for grammar, formatting, and consistency. Legal Support & Corporate Transactions Assist with business entity formation, governance, maintenance, and dissolution (corporations, LLCs, partnerships). Prepare organizational documents, resolutions, bylaws, operating agreements, meeting minutes, and closing binders. Support mergers, acquisitions, and restructurings by organizing closing documents and coordinating execution. Conduct Secretary of State entity searches, name availability searches, and UCC financing statement searches and filings. File formation documents, annual reports, and regulatory filings across multiple state portals. Assist with contract preparation, revisions, execution, and commercial financing documentation. Project & Transaction Management Coordinate multiple legal transactions simultaneously as a project coordinator, creating and maintaining detailed transaction checklists. Coordinate signatures, document execution, and electronic signature workflows (DocuSign, Adobe Sign). Track critical deadlines, filing requirements, and follow matters from opening through closing and post-closing. Client Service & Communication Maintain professional telephone etiquette and responsive correspondence with clients, lenders, accountants, and government agencies. Build positive relationships while maintaining strict confidentiality and discretion.
Qualifications & Requirements Experience:
Minimum of 5 years of paralegal, administrative assistant, or legal coordination experience within a professional services environment (corporate law focus preferred).
Knowledge:
Working knowledge of corporate governance, business entities, M&A, UCC fillings, compliance requirements, and commercial transactions.
Technical Proficiency:
Advanced Microsoft Word skills (formatting, styles, tables, cross-references). Proficiency in Microsoft Excel (spreadsheets, simple formulas) and Outlook. Familiarity with Document Management Systems (DMS) and practice management software (e.g., Centerbase, NetDocuments, iManage). Experience with electronic signature platforms (DocuSign, Adobe Sign) and state filing portals.
Pay:
$60,000.00 - $72,500.00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have experience in corporate law OR business entity OR merger and acquisition OR corporate governance OR "business law"?
