Legal Administrative Assistant (Litigation)

Legal Administrative Assistant (Litigation) Spencer Fane - 3.9 Houston, TX Job Details Full-time $35.50 - $40.00 an hour 1 day ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Customer communication Legal administrative experience Full Job Description

FLSA STATUS

Non-Exempt

SCHEDULE

M-F, 37.5 hrs./week

LOCATION

Houston, TX (Hybrid work environment)

REPORTS TO

Senior Office Administrator

POSITION SUMMARY

The Legal Administrative Assistant position is a non-exempt, full-time position based in our Houston, TX office. This position is responsible for providing administrative support to multiple attorneys and other timekeepers in the Litigation and Dispute Resolution practice groups. It requires a confident, proactive professional with solid administrative experience. The ideal candidate will possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.

COMPENSATION

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the hourly rate for this position to be between $35.50 and $40.00.

BENEFITS

Medical, Vision, Dental, PTO, 401k, Life, Disability

PRIMARY RESPONSIBILITIES

Coordinate incoming and outgoing electronic communications (including telephone, e-mail and fax). Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality. Coordinate travel arrangements and prepare itineraries. Schedule meetings and arrange for conference rooms and meals. Proactively manage busy calendars, prioritizing meeting requests with internal and external groups. Prepare documents (typing, formatting, etc.) and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects. Assist with preparing or proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, client correspondence, etc. E-file documents as required.

Docket deadlines:

calendar hearings, mediations, deadlines, trials, etc. Prepare daily time entry for Partners and other attorneys, as approved by management and submit in a timely manner. Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform Paperless Proforma edits, complete expense reimbursements in a timely manner, prepare invoices for payment as requested by timekeepers. Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits. Work cooperatively with other departments and individuals in the firm. Independently use sound judgment and initiative to develop project timelines. Anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines. Interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

QUALIFICATIONS/SKILLS

3-5 years prior experience as a litigation focused legal administrative assistant required. Experience in law firm or corporate legal department preferred. Experience in multiple areas of law a plus. Some college preferred; background in legal studies/paralegal studies a plus. Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem solving skills, and proactive business style required. Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint. Typing speed of 60 wpm preferred.

PHYSICAL REQUIREMENTS

Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time. Ability to occasionally or routinely lift up to 10 - 20 lbs. Ability to efficiently communicate. Ability to perform repetitive motions required. Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.