A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Job Summary Quinlivan & Hughes, P.A, is seeking a proactive and detail-oriented Legal Assistant to join our dynamic legal team. In this vital role, you will be responsible for document preparation using in-house software programs for designated attorneys and paralegals. Your energetic approach and strong organizational skills will help facilitate legal research, document preparation, client communication, scheduling appointments, document revision, copying, mailing, filing, and daily maintenance of files both physical and electronic following procedural compliance. Responsibilities Obtains and prioritizes word processing work based on the nature and established deadline for the work rather than the status of the author. Processes documents from hard copy or handwritten drafts and makes revisions as directed. Creates pleadings, documents, correspondence, etc. as directed. Transcribes documents as needed. Maintains both physical and electronic calendars of appointments for designated attorneys. Assists with preparations for client and expert meetings, as well as trials and hearings. Processes incoming mail for designated attorneys and diary appropriate appointments and calendar dates. Schedules and confirms appointments with clients, court, and others as directed. Schedules conference rooms, court reporters, hearings, depositions, etc. as directed. Collates final work product for mailing. Copies work product in preparation for mailing, if needed. Mails or posts, if needed, outgoing documents, FedEx, or other. Serves documents using 3rd party vendors, as may be needed. Maintains physical files, setting up new files, inserting documents into and retrieving documents from the file, maintaining order in the file, tabbing sub-files and presenting files to the business office for closure when case has settled. Takes phone messages for assigned attorneys and paralegals when they are not available. Maintains proficiency in office operating systems and equipment. A back up for general office support the may include covering reception, mail, and facilities support for vacations and personal time. Other knowledge, skills and abilities Excellent written and oral communications Exceptional attention to detail and strong time management/organizational skills Ability to analyze and think critically; ability to manage multiple projects and competing priorities Advanced technological aptitude, high-level competency with Microsoft Office, including Excel Ability to work in a fast-paced, team-oriented environment Is respectful, helpful, has professional excellence and interdepend. Committed to personal attention, individualized solutions for clients with excellence in service and results
Pay:
$22.00•$28.00 per hour
DOE Office Hours:
Monday•Friday 8:00 am•4:30pm
Education:
Minimum of High School + 1-year post-secondary (or secretarial or word-processing training).
Pay:
$22.00•$28.00 per hour
Benefits:
401(k) AD&D insurance Dental insurance Disability insurance Employee assistance program Free parking Health insurance Health savings account Life insurance Paid time off Profit sharing Vision insurance
