Legal Administrative Assistant Starnes Davis Florie LLP Franklin, TN Job Details Full-time 3 days ago Benefits Free parking Profit sharing Health savings account AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Life insurance Food provided Retirement plan Qualifications Microsoft Excel Filing court documents Executive administrative support High school diploma or GED Managing court filings Legal administrative experience Law office experience Legal case management Legal terminology Adobe Acrobat Full Job Description About the Role Join a regionally and nationally recognized civil defense litigation firm and become a valued member of our growing Franklin, TN office. We are seeking a detail-oriented and experienced Legal Administrative Assistant skilled in office administrative and litigation support. This is an opportunity to play a key role in supporting complex litigation matters while contributing to the day-to-day operations that keep the office running efficiently. The ideal candidate is highly organized, adept at managing multiple priorities, and takes pride in supporting attorneys and serving clients with precision and professionalism. We offer a competitive compensation package, including merit-based bonuses, generous time off, a 401(k)-profit sharing plan, and the opportunity to build a career in a collaborative, well-respected firm. Key Responsibilities Office Administration and Client Support Serve as a professional first point of contact by answering phones, greeting clients and visitors, and handling incoming and outgoing correspondence. Coordinate meetings, conference room setup, client events, and firm lunches. Process invoices, expense reimbursements, and payments to vendors, experts, and service providers. Scan, download, and save documents to the network. Maintain office supplies, equipment, and general office organization. Run local errands using a personal vehicle when necessary. Assist with special projects and other administrative duties as assigned. Legal and Litigation Support Provide administrative support to multiple attorneys. Prepare, file, and manage documents in state and federal courts. Open new matters, conduct conflict checks, prepare engagement letters, and maintain case files. Review, organize, and maintain court filings, case records, and electronic documents. Manage attorney calendars, court deadlines, appointments, and scheduling. Prepare case lists, reports, presentations, binders and other client or litigation-related materials. Enter attorney time into billing systems.

Skills and Qualifications:

3+ years of experience as an Administrative Assistant or Office Assistant in a legal office required. Civil litigation experience preferred; medical malpractice or defense litigation experience is a plus. Knowledge of legal terminology, court procedures, and filing requirements preferred. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Proficiency with Adobe Acrobat and PDF document management. Experience with document management, electronic filing, and timekeeping systems. Strong organizational, communication, and time-management skills. Ability to manage multiple priorities and work effectively in a fast-paced environment. High level of accuracy, professionalism, and attention to detail. Typing speed of 60+

WPM Benefits Offered:

Competitive salary commensurate with experience, education, qualifications, and prevailing market conditions. Additional opportunities for spot bonuses and generous annual performance-based bonuses. Health insurance benefits Generous PTO and vacation policies 401(k)/profit sharing plan Free parking Free breakfast first Friday of each month Equal Opportunity Employer Criminal Background Check Required Expected hours: No less than 40.0 per week

Benefits:

401(k) AD&D insurance Dental insurance Disability insurance Flexible spending account Free parking Health insurance Health savings account Life insurance Paid time off Profit sharing Retirement plan Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative Assistant/Office Assistant in a legal office: 3 years (Required) Civil litigation: 1 year (Preferred) Ability to

Commute:

Franklin, TN 37067 (Required)

Work Location:

In person