Office Manager, Occupational Health Services

Office Manager, Occupational Health Services

Job Post Date:

06/04/2026 Req # 28479 Professional - Non-Clinical

WHITE PLAINS HOSPITAL

Occupational Health Full Time Day 8-4pm

Salary Range:

$61,972.95-$74,959.23 Position Summary The Office Manager for Occupational Health is responsible for the daily operations and administrative support for the Senior Director and department. The Office Manager will oversee the budget, timekeeping/scheduling/time off requests for all staff, maintains event calendars and visitor/client flow and act as a liaison to the outreach and wellness program Essential Functions and Responsibilities Includes the

Following:

Understands and ads to the WPH Performance Standards, Policies and Behaviors. Oversee the daily operations and provides administrative support to the Senior Director and Occupational Health Department. Responsible for the management of monthly budget, ordering office and medical supplies, maintain inventory. Liaison to outreach program. Perform administrative functions for the department, including responding to all written/e-mail/telephone correspondence, maintaining remaining hard copy files as well as electronic/PC based files, resolving administrative and client issues, managing staff calendars, preparing check requests, and purchase orders as via the automated GHX invoice/financial application. Manages the reception area to ensure effective and mailmunications both internally and externally to maintain a professional image. Responsible for coordination and scheduling of meetings and events. Responsible for and to coordinate employee, contractor and volunteer notification and follow through for mandatorypliance of medical requirements. Registration of employee visits for annual requirements, illness evaluations, vaccinations, physicals and follow up visits. Maintains DOH and OSHApliance and other regulatory standards as required. Generates OHS metrics by extracting andpiling monthly data for total departmental visits for pre-hire employees, volunteers, contract staff and other staff as required. Schedule appointments as indicated for medical and specialty consults and testing. Activate and abstract pre hire employees, outside agency contract personnel, volunteers, students. providers for updates and clearance information. Coordinates scheduling ofmittee and/or departmental staff meetings (as required), including recording meeting minutes, preparing appropriate meeting materials, meeting location, audiovisual needs, etc. required. Maintain d drives with Human Resources, Medical Staff Office and Volunteers Office. Serves as a departmental resource for the Occupational Health Electronic Medical Record (EMR) system, assisting with system workflows, functionality, and user support. Coordinates & Maintains time off requests & monthly schedule. Performs all other related duties as assigned. Education & Experience Requirements College or Business School Graduate required. Proficient in Microsoft Office Suite including Excel, PowerPoint, Word and Outlook. Minimum 3-5 years' administrative office experience required. Core Competencies Communication Skills Maintains Composure under Stress Problem Solving Skills Team work Adaptability Judgment and Decision Making Stress Tolerance Attention to detail Ability to Multi task Physical/Mental Demands/Requirements & Work Environment May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital's SDS (Safety Data Sheet) data base and may be accessed through the hospital's Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, d on a disc. Must be able to detect and greet visitors arriving in the front office. Ability to remain in stationary position 75% of the time. Constantly utilizes/operates theputer to access information. Ability tomunicate to employees, volunteers and other members of the interdisciplinary team regarding their requests and/or needs. Occasionally move office supplies to appropriate locations.

Salary Range:

$61,972.95-$74,959.23 (based on full time) The salary range and/or hourly rate listed is a good faith determination of potential basepensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).