LCMHS School Support Secretary

LCMHS School Support Secretary Lee County Schools KY Lee County Middle High School - Beattyville, Kentucky This job is also posted in Lee County Schools KY Job Details

Job ID:

5670724

Application Deadline:

Posted until filled

Posted:

Today

Starting Date:

Immediately Job Description

CLASS TITLE

Support Secretary

REPORTS TO

Principal

SUPERVISES

N/A BASIC

FUNCTION

Perform a variety of responsible secretarial and clerical duties to assist a designated principal or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

REPRESENTATIVE DUTIES

The terms of employments are designated by the contract. Adhere to the Professional Code of Ethics and demonstrate punctuality and regular attendance; Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks, including typing, filing and transcribing or composing letters, memoranda, documents, correspondence and bulletins as directed; Assist with office activities and communications related to assigned school or program activities; Assure compliance with district policies and time lines; Take and relay messages and information; Prepare a variety of reports; maintain a variety of program, District, State records as required; Requisition supplies, forms and maintenance work as needed, following established procedures; Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or district employee; Open, sort and distribute mail and other written communications; Schedule appointments and meetings with students, parents, teachers, vendors and the general public; Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school; Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required; Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials; Serve as receptionist and a contact and reference source for staff, students, parents and the public; Operate a variety of office machines, including computers, copiers, scanners and calculators; Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Modern office practices, procedures and equipment; Receptionist and telephone techniques and etiquette; Research techniques, practices and procedures; Financial and statistical record-keeping techniques; Correct English usage, grammar, spelling, punctuation and vocabulary; Oral and written communication skills; Applicable sections of Kentucky Administrative Regulations and other applicable laws; Interpersonal skills using tact, patience and courtesy; Operation of office machines including computer equipment.

ABILITY TO

Perform a variety of secretarial and clerical duties to assist with routine administrative details and general clerical tasks; Learn, interpret, apply and explain school and district policies, rules and objectives of assigned school or program; Understand and interpret rules and written directions and apply to specific situations; Compose correspondence independently; Perform duties effectively with many demands on time and constant interruptions; Type at an acceptable rate of speed; Establish and maintain effective working relationships with others; Meet schedules and time lines; Maintain records and prepare reports, including financial records; Work confidentially with discretion; Communicate effectively both orally and in writing; Understand and follow oral and written directions; Work independently with little direction.

PHYSICAL DEMANDS

Work is performed while standing, sitting and/or walking; Requires the ability to communicate effectively using speech, vision and hearing; Requires the use of hands for simple grasping and fine manipulations; Requires bending, squatting , crawling, climbing, reaching; Requires the ability to lift, carry, push or pull light weights.

EVALUATION

Annual development of Professional Growth Plan. Evaluated annually by the principal in accordance with classified personnel standards.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS

High School Diploma or G.E.D. Certificate; Valid Kentucky Driver's License; Two (2) years of increasingly responsible and varied secretarial and clerical experience preferred.

Position Type:

Full-Time Job Requirements