Legal Receptionist/Administrative Assistant

Job Overview We are seeking a personable and detail-oriented Legal Receptionist/Administrative Assistant to join our legal practice. This vital role combines front desk responsibilities with administrative support and light bookkeeping, ensuring smooth daily operations and exceptional client service. The ideal candidate will be highly organized and possess excellent communication skills. You will serve as the first point of contact for clients and visitors, manage a multi-line phone system, and handle various clerical tasks with professionalism and efficiency. This paid position offers an exciting opportunity to develop your administrative expertise within a supportive legal environment. Responsibilities Greet clients, visitors, and vendors warmly, providing outstanding customer service and maintaining a professional front desk presence Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately Schedule appointments, coordinate calendars, and assist with case management support Maintain organized filing systems both electronically using Google Workspace and physically for legal documents Perform data entry tasks accurately into legal management software and QuickBooks for billing purposes Handle incoming and outgoing correspondence Support office management duties such as ordering supplies, managing office equipment, and ensuring a tidy workspace Assist with bookkeeping tasks Provide clerical support such as photocopying, scanning, faxing, and document preparation Maintain confidentiality of sensitive client information in accordance with legal standards Demonstrate excellent phone etiquette while managing inquiries from clients or external parties Experience Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Typing skills are essential Experience with multi-line phone systems and front desk operations Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment Clerical experience involving data entry, filing, proofreading, and customer support roles

Work Location:

In person