Purpose of role: The Property Assistant supports the Estate Manager in maintaining the luxury property's standards, overseeing maintenance coordination, and setting up activities. This role is crucial to sustaining high-quality service, providing exceptional support to the estate team, and ensuring smooth operations across all estate functions. They report directly to the Estate Manager, maintaining regular communication regarding property needs, maintenance updates, and event logistics. This position is essential for preserving the estate's standards, assisting with event execution, and guaranteeing all aspects of the property reflect the highest levels of luxury service and care.

Job Responsibilities :

Work closely with the Estate Manager and team to provide assistance with projects and daily tasks. Maintain open communication across departments to contribute to smooth property operations and meet team needs Assist with routine inspections and help maintain the grounds, interiors, and exteriors to luxury standards. Provide support with minor carpentry, wood maintenance, and landscaping, including irrigation checks and repairs. Help with event setups, furniture arrangements, and takedowns as guided by the Estate Manager. Ensure event spaces are tidy, organized, and ready to meet high-quality standards before and after use. Monitor and maintain pool and spa systems, contributing to cleanliness and operational functionality. Assist with snow removal on driveways, walkways, and other designated areas using shovels, snow blowers or other de-icing materials to ensure safe surfaces for walking and driving. Organize tools and equipment and assist in scheduling routine maintenance. Assist in coordinating schedules for vendors and subcontractors and assist them as needed when they are onsite ensuring timely task completion. Address minor mechanical, structural, or logistical concerns and escalate issues to the Estate Manager as necessary.

Required Skills :

3-5 years of experience as a Property Assistant or similar role. Proficient in app-based management systems, email communication, and document sharing tools for updates and collaboration. Strong knowledge of home, grounds, and building maintenance, including landscaping and minor carpentry. Skilled in arranging furniture, equipment, and event materials with precision and care to meet detailed specifications. Capable of assessing and resolving minor maintenance issues to ensure smooth operations and guest satisfaction. Experience coordinating subcontractors, vendors, and deliveries to align with property standards and schedules. Knowledge of irrigation systems, pool and spa systems, including chemical balancing and basic mechanical troubleshooting. Proficient in shop and portable power tools, ensuring safety and high-quality results. Holds a valid driver's license and capable of passing an intensive background investigation.

Characteristics:

Demonstrates integrity. Highly energetic, fosters motivation, and cultivates a collaborative team environment. Proactive, resourceful, and solution-oriented with a keen awareness of organizational assets. Excellent verbal and written skills Builds trust and strengthens cross-functional relationships. Dedicated, adaptable, and willing to go above and beyond to meet evolving team needs. Upholds a strong reputation, operates with complete integrity, and maintains a high level of professionalism.

Eligibility:

Must be authorized to work in the US. Work sponsorship is not available at this time.

Equal Employment Opportunity:

We are an Equal Opportunity Employer and are committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, disability, veteran status, marital status, pregnancy, genetic information, or any other status protected by applicable federal, state, or local law.

Reasonable Accommodation:

We are committed to providing reasonable accommodations to qualified individuals with disabilities during the application and employment process, consistent with applicable law. If you require an accommodation to participate in the application process, please let us know.

Compliance Note:

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned. Employment may be subject to successful completion of background checks, reference checks, and verification of employment eligibility, where permitted by law.

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person