Landfill Maintenance Clerk - Waste Services Department

Job Description Help for Job Description. Opens a new window. •Open Until Filled•The Landfill Maintenance Clerk will be responsible for maintaining accurate and up-to-date records of all maintenance activities for landfill equipment, including tracking maintenance schedules, parts inventory, and expenses. This position will involve using computer software to manage records, ordering specialty parts, coordinating with vendors, and ensuring timely delivery of required parts and materials.

EXAMPLE OF DUTIES

Enters and updates maintenance records for all landfill equipment in the County's maintenance management software Tracks and documents all scheduled maintenance, repairs, and inspections, ensuring that records are accurate, complete, and accessible Generates reports on maintenance activities, equipment performance, and service history for management and compliance purposes Maintains accurate inventory records of commonly used maintenance parts, tools, and supplies Tracks and monitors parts usage to ensure that inventory levels are sufficient to meet the maintenance team's needs Orders specialty parts, equipment, and materials as needed, coordinating with vendors to ensure timely delivery and minimizing downtime Picks up parts from suppliers as needed, ensuring that all necessary components are available for scheduled repairs and maintenance Maintains positive and professional communication with vendors, ensuring that parts and supplies are delivered in a timely and cost-effective manner Builds and maintains strong relationships with key suppliers to negotiate favorable terms and resolves any issues related to parts or service Coordinates with vendors to track backordered or delayed parts, keeping the maintenance team informed of delivery status Monitors and tracks maintenance expenses, including parts purchases, labor costs, and other related expenditures Assists with tracking costs against the maintenance budget, providing regular updates to management on spending Helps identify cost-saving opportunities related to parts, equipment, and service contracts Provides general administrative support to the maintenance team, including scheduling repairs, preparing purchase orders, and managing maintenance documentation Ensures that all maintenance-related paperwork, including invoices and receipts, are properly filed and processed in a timely manner Assists with preparing reports and maintaining spreadsheets related to maintenance operations and inventory

TYPICAL QUALIFICATIONS AI

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