Part-Time Maintenance Shop Administrative Assistant North American Bulk Transport, Inc. 4120 Buckeystown Pike Frederick, MD 21703
Position:
Part-Time Shop Administrative Assistant Schedule:
Monday through Friday, 9:00 a.m. - 3:30 p.m.
Lunch:
30-minute unpaid lunch
Pay:
$17.00 per hour
Hours:
Approximately 30 hours per week Position Summary North American Bulk Transport, Inc. is seeking a dependable, organized Part-Time Shop Administrative Assistant to support the daily administrative and parts-related activities of our Frederick, Maryland maintenance shop. This position works closely with shop personnel, vendors, and Company operations to help ensure repair documentation, purchasing, invoicing, and parts inventory are processed accurately and efficiently. Essential Duties and Responsibilities Create, process, and maintain purchase orders . Process and maintain repair orders and related shop documentation. Review and process vendor invoices for accuracy and proper documentation. Communicate with vendors regarding parts, pricing, availability, orders, invoices, and other shop needs. Order parts and supplies needed for vehicle and equipment maintenance. Receive parts and verify orders against purchase documentation. Maintain an organized and accurate shop parts inventory . Monitor inventory levels and assist with replenishing commonly used parts and supplies. Maintain purchase, repair, invoice, and inventory records. Assist shop management with general administrative duties and recordkeeping. Communicate professionally with drivers, mechanics, vendors, terminal personnel, and Company departments. Help maintain an organized and efficient shop office environment. Perform other related administrative duties as assigned. Qualifications High school diploma or equivalent. Previous administrative, office, purchasing, parts, maintenance, transportation, or similar experience preferred. Basic computer skills and ability to work with electronic purchasing, invoicing, and recordkeeping systems. Working knowledge of Microsoft Office applications, including Outlook and Excel, preferred. Strong organizational skills and attention to detail. Ability to accurately process paperwork and maintain records. Comfortable communicating with vendors by telephone and email. Ability to manage multiple tasks and priorities in a shop environment. Dependable attendance and the ability to work independently. Work Environment This position is based at our Frederick, Maryland terminal maintenance shop and includes regular interaction with maintenance personnel, drivers, vendors, and other Company employees. The position primarily performs administrative duties but operates within an active commercial vehicle maintenance environment. What We Are Looking For We are looking for someone who is dependable, organized, detail-oriented, and comfortable taking ownership of administrative responsibilities . The right person will help keep purchasing, repair orders, invoices, vendor communication, and parts inventory organized so our maintenance team can stay focused on keeping our equipment operating safely and efficiently.
Pay:
From $17.00 per hour Expected hours: No more than 30.0 per week
