GENERAL DESCRIPTION OF POSITION

The Fleet Manager directs, plans, and coordinates all operations of the municipal fleet department, ensuring the safe, efficient, and cost-effective maintenance of diverse city vehicles and related assets. This role is responsible for overall management, budget and asset oversight, staffing, and compliance with federal, state, and local regulations. Primary assets include complex heavy-duty waste haulers, vacuum trucks, and specialized police emergency vehicles. Supervising a team of highly skilled mechanics (including diesel, master, and heavy equipment mechanics), the Fleet Manager oversees preventive maintenance programs, repairs, inspections, parts inventory, vendors, and fleet records. Serving as the municipality's technical resource, the manager must possess strong mechanical knowledge to evaluate repair needs, diagnose problems, and manage complex fleet operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Lead day to day operations of the repair and maintenance of City vehicles, equipment, and machinery. Lead, supervise, train, schedule and evaluate a team of mechanics and support staff. Maintain strict compliance to city, county, state, DOT, OSHA, and environmental regulations. Develop technical standard operating procedures (SOP's) on purchasing, maintaining, and repairing City owned vehicles. Provide advanced technical guidance on complex electrical, hydraulic, gas and diesel engines. Maintain, diagnose, and repair automated garbage side-loaders, rear-loaders, and multi-stage vacuum/sewer trucks. Service police vehicles, tactical vehicles, emergency vehicles and equipment to meet strict public safety standards. Troubleshoot complex electrical, multiplex wiring, hydraulic, pneumatic, and electronic computer control systems. Diagnose and repair high-pressure hydraulic pumps, cylinders, valves, and PTO systems unique to municipal vocational trucks. Investigates accidents and reports to the Director of Public Works with recommendations for vehicle disposal and replacement. Prepare preliminary budgets, standard and special reports and provide other administrative duties as needed or directed. Manages contracts with outside vendors for several important services. Review work orders, maintenance records, inspection reports, and repair histories to identify recurring mechanical issues and control costs. Evaluate mechanical problems and determine whether repairs should be performed internally or contracted to outside vendors. Review and approve repair estimates, parts requirements, labor costs, and vendor invoices. Maintain relationships with dealerships, parts suppliers, repair facilities, manufacturers, and other fleet vendors. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 5 to 10 years of experience as a Fleet Manager for a large dealership, City or municipality. Experience managing a municipal, government, public works, utility, or similarly complex fleet of vehicles and machinery.

EDUCATION AND EXPERIENCE

Bachelor's degree in business administration, Business Management, Logistics and Supply Chain Management, Automotive Technology Management. Experience with diesel engines, gasoline engines, transmissions, hydraulic systems, electrical systems, braking systems, suspension systems, and computerized vehicle diagnostics. Experience maintaining heavy trucks, dump trucks, utility vehicles, emergency vehicles, construction equipment, or other municipal equipment.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS ASE

Master Automotive Technician with all certifications active, CDL A License with Hazmat and Tanker endorsement.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Certified Automotive Fleet Manager (CAFM), Certified Automotive Fleet Supervisor (CAFS), APWA Certified Public Fleet Professional (CPFP). ASE Medium/Heavy Truck Technician, ASE School Bus Technician.

RESPONSIBILITY FOR

FUNDS, PROPERTY and

EQUIPMENT

Annual Budget:

$ 1,000,000.00 SUPERVISORY

RESPONSIBILITIES

This position will directly supervise 10 employees. This position may indirectly supervise 10 employees. If applicable, supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

ANALYTICAL ABILITY / PROBLEM SOLVING DIRECTED.

Supervisory and/or professional skills using structured practices or policies and directed as to execution and review.

PLANNING

With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.

CONSIDERABLE RESPONSIBILITY

; in addition, the organization and delegation of work operations for a Division of employees engaged in Widely diversified activities.

DECISION MAKING

Performs work operations which permit opportunity for decision-making of minor importance.

FREQUENTLY

; Performs work operations which permit opportunity for decision-making of major importance.

FREQUENTLY

;

COMMUNICATION SKILLS

Ability to read, analyze, and understand the most complex documents; Ability to respond effectively to the most sensitive inquiries or complaints.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

SUPERVISION RECEIVED

Under direction where a definite objective is set up and the employee

PLANS AND ARRANGES OWN

WORK, referring only unusual cases to supervisor.

MENTAL DEMAND INTENSE

; Operation requiring sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTER

Regular use of highly complex machines and equipment; specialized or advanced software programs.

ACCURACY

Probable errors would not likely be detected until they reached another department, office or patron, and would then require considerable time and effort to correct the situation.

PUBLIC CONTACT

Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.

EMPLOYEE CONTACT

Contact with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact, plus frequent contact with senior level internal officials.

SOFTWARE SKILLS REQUIRED

10-Key None Accounting Basic Alphanumeric Data Entry Basic Database Basic Enterprise Resource Planning Basic Human Resources Systems Basic Payroll Systems Basic Presentation/PowerPoint Basic Programming Languages None Spreadsheet Intermediate Word Processing/Typing Intermediate

ADDITIONAL SOFTWARE SKILLS N/A PHYSICAL ACTIVITIES

While performing the functions of this job, the employee may be required to: Stand Frequently Walk Frequently Sit Frequently Use hands to handle or feel Frequently Reach with hands and arms Frequently Climb or balance Frequently Stoop, kneel, crouch or crawl Occasionally Talk or hear Frequently Taste or smell Frequently

WEIGHT LIFT REQUIREMENTS

The employee must occasionally lift and/or move: Up to 50 pounds

VISION REQUIREMENT

Specific vision abilities required by this job may include: Ability to adjust focus (work duties that require the ability to adjust the eye to bring an object into sharp focus at various distances or focal lengths).

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work near moving mechanical parts (spinning shafts, engines, lifts, etc.): Frequently Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.): Frequently Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.): Frequently Toxic or caustic chemicals (including potential for chemical spills, etc.) : Frequently Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather): Frequently Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.): Frequently Risk of electrical shock (live electrical wires, equipment that retains power after shutoff): Frequently Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.): Occasionally The noise level in the work environment is usually: Loud (metal can manufacturing department, large equipment, etc.)

ADDITIONAL INFORMATION

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).