A Manufacturing Manager plans, schedules, and manages one or more manufacturing production processes. Assists with planning and directing an efficient layout of equipment and flow of materials.
Job Overview We are seeking an organized, reliable Office & HR Manager to lead daily administrative and personnel operations at our 25-person manufacturing facility. This dual-function role acts as the central hub of our facility. You will directly manage day-to-day office logistics and full bookkeeping in QuickBooks, while serving as the primary HR point of contact for our production and administrative teams. The ideal candidate enjoys a versatile role, balancing financial precision with a supportive, people-focused approach.
Key Responsibilities Talent acquisition:
Post open job ads, screen resumes, and coordinate interviews for both shop floor and administrative positions. Onboarding & offboarding: Conduct new-hire orientations, process background checks, manage employee files, and administer exit paperwork. Benefits & compliance: Administer company benefits programs, track PTO/sick leave, and ensure compliance with federal and state labor laws.
Employee relations:
Act as the primary, trusted point of contact for employee questions, grievances, and policy clarifications. Financial Administration (QuickBooks) Payroll processing: Collect daily timesheets from production staff, verify overtime, and run payroll accurately using Paychex.
Accounts Payable/Receivable:
Process incoming vendor invoices, match purchase orders, issue payments, bill clients, and monitor collections.
Account reconciliation:
Perform basic monthly bank and credit card reconciliations to support the company's external accountant. Office & Plant Floor Support Daily operations: Manage incoming mail, answer phones, place purchase orders for all items not considered direct material, and maintain organized digital and physical files.
Safety tracking:
Help track safety training schedules and maintain documentation for OSHA compliance and incident reporting.
Vendor management:
Serve as the primary contact for facility vendors, including IT support, cleaning crews, and maintenance teams.
Qualifications and Skills Required Experience & Education Experience:
3+ years of experience in a combined Office Manager/HR role, ideally within a manufacturing, distribution, or small-business environment.
Education:
High school diploma required; a degree or certificate in HR Management or Business Administration is a strong asset.
Technical Skills QuickBooks:
Proven, hands-on experience running invoicing, and billing within QuickBooks.
Software proficiency:
Comfortable using Microsoft Excel for tracking logs and Word for updating company policies.
Soft Skills & Physical Requirements Discretion:
High integrity and absolute confidentiality regarding employee records and company financial data.
Communication:
Approachable, clear communicator who connects well with both shop floor technicians and leadership.
Environment:
Comfortable working in an office attached to an active production plant, including frequent walks onto the floor.
