Job Summary Lynbrook of Annapolis, Inc. is seeking a detail-oriented, organized, and proactive Production Support Assistant . The primary role of this position is to serve as the crucial information bridge between our field job staff and office team regarding all submittals, selections, and Change Orders (COs). You will ensure clients and architects receive the exact products requested while guaranteeing all work is accurately tracked, budgeted, and billed. Key Responsibilities Set up new jobs across computer networks and QuickBooks Create and maintain QuickBooks project budgets and input Change Order modifications. Maintain official Change Order logs and monitor COs through drafting, approval, signature, posting, billing, and payment. Maintain logs and electronic/paper files for submittals, material cut sheets, and fixture selections (lighting, plumbing, etc.) Prepare monthly billings for executive review Upload project plans, progress photos, and project documents regularly to job management software and company servers Meet with job superintendents for site visits to review Change Orders, budgets, customer selection logs, sub-tracking sheets, and project updates. Photograph job site progress during visits and coordinate professional project photo shoots company project records and marketing content Produce and continuously refine Homeowner Manuals at the conclusion of each project.

Note:

This job description is intended to convey information essential to understanding the scope of the Production Support Assistant position. It is not intended to be an exhaustive list of qualifications, responsibilities, and skills required. Other duties may be assigned as needed.

Qualifications & Skills Experience:

2+ years of experience in high-end residential construction administration, project coordination, or production support preferred.

Software & Tools:

Proficiency with QuickBooks, FieldWire, Microsoft Excel/Office Suite, and cloud photo management apps (e.g., Company Cam).

Financial Acumen:

Strong understanding of construction job costing, billing, draws, Application for Payments (AFPs), and Change Order processing.

Communication & Coordination:

Outstanding verbal and written communication skills for interfacing with clients, architects, subcontractors, and internal leadership.

Organization:

Exceptional multi-tasking skills with relentless attention to detail and log management. Benefits Competitive compensation 401K with company match Health stipend Paid holidays Vacation after 1 year of employment Paid time off Opportunities for professional development and growth How to Apply If you have a strong background in custom residential construction operations and excel at keeping projects organized and on track, please submit your resume and cover letter detailing your relevant experience. Join us as a Production Support Assistant where your energy, attention to detail, and dedication will make a meaningful impact. We value our employees' growth and well-being by providing a supportive environment that encourages professional development. If you thrive in an organized setting where your multitasking skills shine, we want to hear from you!

Pay:

$25.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Paid time off Vision insurance

Work Location:

In person