Company Overview Annandale Millwork and Allied Systems Corporation is a family owned and operated business since 1952 specializing in manufacturing building components. We are primarily located Winchester, VA but have a site in Salem, NJ where we are seeking a full-time qualified candidate for our production assistant team. Overview We are seeking a motivated and detail-oriented Production Administrative Assistant for our Truss & Panels Departments. This vital role supports daily operations by managing administrative tasks, coordinating communication, and ensuring smooth workflow within our production environment. If you thrive in a fast-paced setting and enjoy providing exceptional support, this opportunity is perfect for you! Responsibilities Assist with office management duties, including filing, data entry, and maintaining organized records of production documents Handle incoming calls using multi-line phone systems, providing professional customer service and directing inquiries appropriately Support the front desk by greeting visitors and managing visitor logs with a friendly and professional demeanor Utilize Microsoft Office programs to prepare reports, correspondence, and other essential documentation Manage bookkeeping tasks using QuickBooks to track expenses, invoices, and payments related to production activities Coordinate communication between production teams and clients to ensure timely updates and information flow Maintain confidentiality of sensitive information while handling administrative duties efficiently Qualifications Proven office management or administrative experience in a manufacturing or production environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading Effective phone communication skills with professional phone etiquette; experience with multi-line phone systems preferred Bilingual abilities are a plus to assist diverse client needs Prior clerical experience including filing, customer support, and handling confidential information required Demonstrated ability to manage time effectively and prioritize tasks in a dynamic setting Personal assistant or office support experience is advantageous Join our team to contribute your organizational talents in a vibrant environment dedicated to quality craftsmanship and exceptional customer service!

Benefits:

401(k) 401(k) matching Dental insurance Life insurance Paid time off Referral program Vision insurance

Work Location:

In person