Foundation Programs & Communication Specialist

Foundation Programs & Communication Specialist Tallahassee, FL Job Details Full-time $24 an hour 1 day ago Benefits Loan forgiveness Qualifications Performance dashboard reports Website maintenance Website management Non-profit experience Operations management Bachelor's degree in communications Achieving HIPAA compliance Hospice experience WordPress Event coordination Hospice care Expense management Maintaining patient confidentiality Writing skills Content editing Content writing Bachelor's degree in business Fundraising events HIPAA Email marketing campaigns Data reporting Project coordination Research Mid-level Donor relationship building Asana Bachelor's degree in business administration Administrative experience Adobe Spark Driver's License Bachelor's degree Social media content creation Data management Driving Calendar management Organizational skills Newsletters (communication methods) Project management software Communications Business Administration CRM system proficiency Productivity software Brand awareness campaigns Cross-functional collaboration Business 2 years Communication skills Technical Proficiency Donor and alumni database management Cross-functional communication Campaign performance reporting Marketing collateral creation Full Job Description Big Bend Hospice (BBH) is your "Hometown Hospice" providing compassionate end-of-life care for over 40 years to the Big Bend region. Guided by our values of integrity, respect, and excellence, we are seeking an experienced Foundation Programs & Communication Specialist to join our team. The ideal candidate for the Foundation Programs & Communication Specialist is responsible for Supporting the mission of the Big Bend Hospice Foundation by delivering high-quality administrative, project management, and marketing support across fundraising, donor relations, special events, and communications. This role coordinates day-to-day operations, manages timelines and deliverables for foundation projects, and helps develop and execute marketing campaigns that increase awareness, engagement, and philanthropic support.

Position Duties and Responsibilities:

The Foundation Programs & Communication Specialist responsibilities will include, but are not limited to the following: Serve as the administrative and operational hub for the Foundation, managing calendars, meetings, travel and expenses, vendors, records, policies, SOPs, and shared project calendars. Maintain accurate donor and prospect records in the CRM, including gift entry, acknowledgments, reporting, data hygiene, and mailing list management. Prepare and send timely donor acknowledgments, memorial and tribute letters, and customized correspondence in coordination with events and fundraising activities. Coordinate and track Foundation initiatives such as appeals, grants, stewardship plans, and special events, collaborating cross-functionally with Marketing, Volunteer Services, and Clinical teams. Draft, edit, and publish marketing and donor communications across email, web, social media, newsletters, and print, ensuring brand consistency and compliance. Support campaign planning, content calendars, website updates, list segmentation, and performance tracking for targeted outreach. Assist with fundraising efforts including direct mail and digital appeals, donor stewardship materials, grant support documentation, and event logistics and reporting. Produce dashboards and reports on donations, pipelines, campaign performance, and donor trends; conduct basic prospect research and gift tracking. Ensure confidentiality, regulatory compliance, and ethical standards in fundraising, marketing, and donor communications, including HIPAA and consent requirements. Perform additional duties as assigned in support of Foundation goals. performs other duties as assigned.

Work Schedule:

Monday-Friday:

8:00 am- 5:00 pm. On-Site in

Tallahassee Florida Education & Experience:

Bachelor's degree in business, administration, communications or related field, or equivalent relevant experience 2+ years in any combination of development/fundraising, marketing/communications, or project coordination roles (nonprofit experience preferred).

Skills & Abilities:

Proficiency with productivity tools (Microsoft 365), project tools (e.g., Planner, Asana, Strong writing and editing skills; eye for detail and brand consistency. Excellent organizational skills with the ability to manage multiple projects and deadlines. Discretion with sensitive information.

Preferred Skills/ Experience:

Experience with a donor CRM. Familiarity with basic design tools (Canva, Adobe Express) and web CMS updates (WordPress or similar). Understanding of fundraising best practices (annual fund, stewardship, events, grants). Experience in healthcare, hospice, or mission-driven nonprofits.

Requirements:

Valid driver's license, auto insurance, and reliable transportation. Commitment to BBH's core values: integrity, compassion, and accountability.

Total Rewards:

Big Bend Hospice offers a robust Total Rewards package to include Competitive Salary, Robust Employee Benefits, Recognition and Public Service Loan Forgiveness (eligible for most roles). Apply today and help us grow our mission to inspire hope by positively impacting the way our community experiences serious illness or grieve - one family at a time! Big Bend Hospice is an equal opportunity employer committed to diversity and inclusion.