Coordinate timelines, deliverables, and logistics for development campaigns and community events
Help track project progress and ensure deadlines and follow-up items stay on schedule
Maintain organized systems, files, and workflows that support department operations
Assist with internal coordination between departments, vendors, partners, and community stakeholders
Prepare contracts, invoices, agreements, and support administrative materials as needed CRM & Data Management
Maintain and manage the Theatre's CRM database with a high level of accuracy and organization
Track memberships, sponsorships, advertising partnerships, donor activity, and community contacts
Process memberships, renewals, sponsorship payments, donations, and related transactions
Generate reports and assist with audience segmentation for outreach and communications Communications
Build and distribute email communications using Mailchimp or similar platforms
Draft, schedule, and coordinate communications for members, sponsors, and community partners
Assist with the creation of promotional materials for print, digital, and social media use
Support updates to website content
Assist with campaign planning, communication calendars, and promotional timelines Community Engagement Support
Help coordinate sponsorship and membership fulfillment activities, acknowledgements, and benefit tracking
Support communication and relationship management with sponsors, advertisers, members, and community partners
Maintain organized tracking systems for partnerships, memberships, and outreach efforts
Assist with community engagement activities, events, expos, and outreach opportunities
Support follow-up communication and lead tracking related to community engagement efforts Grant & Funding Coordination Support
Assist with researching grant and funding opportunities aligned with organizational programs and initiatives
Help organize supporting materials and documentation for grant applications and reports
Maintain grant calendars, deadlines, and submission tracking systems Qualifications
3-5 years of experience in project coordination, marketing, communications, operations, nonprofit administration, or related fields
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
Experience coordinating projects, timelines, and collaborative workflows
Familiarity with CRM systems, project management software, and collaborative digital tools preferred
Experience with email marketing platforms such as Mailchimp preferred
Experience creating visual and written communications using Canva or similar platforms preferred
Proficiency with Microsoft Office Suite, Google Workspace, or similar software
Strong written and verbal communication skills
Comfortable working independently while collaborating closely with a team
Appreciation for the arts, live events, and community-centered organizations You Might Be a Great Fit If…
You create to-do lists because of the feeling you get when you cross something off.
You notice typos even when you aren't looking for them.
You're the one in the friend group who makes the itinerary.
You know there's something special about live events, and you want to help make more of them happen.

Work Environment This position works closely with the Director of Development and supports initiatives across marketing, communications, community engagement, and organizational operations. The role includes both office-based work and occasional evening or weekend events, outreach activities, and community engagements. Equal Opportunity Statement We know that qualified candidates sometimes hesitate to apply if they don't meet every listed qualification. Research has shown that women, Black, Indigenous, and People of Color (BIPOC), and individuals from historically underrepresented backgrounds are more likely to self-select out of opportunities when they do not meet 100% of the stated requirements. If you're excited about this role and believe you have the skills, potential, and enthusiasm to contribute to our mission, we encourage you to apply, even if your experience doesn't align perfectly with every qualification listed above.

To Apply:

Email your resume and cover letter to kayla@cantonpalacetheatre.org. Please include one sample of your work that demonstrates your communication, organizational, or project management skills. Examples may include donor or stakeholder communications, project plans, communication materials, or other relevant work.

Pay:

$43,000.00 - $47,000.00 per year

Benefits:

Health insurance Paid time off Professional development assistance Retirement plan Application Question(s): Apply via email with your resume, cover letter, and a sample of your work. Applications via Indeed will not be considered.

Work Location:

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Communication & Engagement Project Coordinator