Front Desk / Administrative Assistant (Accounting & Marketing Support) Confidential Newport Beach, CA Job Details Part-time | Full-time $17 - $19 an hour 1 hour ago Qualifications Administrative experience High school diploma or GED QuickBooks Data entry Office management Appointment scheduling Full Job Description Job Overview We are seeking a highly organized and professional Front Desk & Administrative Assistant to join our growing accounting and tax firm. This role is ideal for someone who enjoys working in a fast-paced professional environment and can handle client-facing responsibilities along with administrative, marketing, and light bookkeeping and filing support.

Responsibilities:

Greet and assist clients in a professional and friendly manner (in-person, phone, and email) Manage front desk operations, scheduling, and calendar coordination Handle client document intake and organization (tax and accounting files) Perform light bookkeeping and data entry tasks as needed Assist with basic accounting support (organizing financial documents, preparing summaries, etc.) Support marketing efforts, including social media updates, client communications, and basic content assistance Maintain office organization and ensure smooth daily operations Coordinate with tax and accounting staff to support client workflow

Qualifications:

Prior experience in a professional office, accounting firm or tax office is strongly preferred Strong communication and customer service skills Highly organized with attention to detail Comfortable working with confidential financial information Basic understanding of accounting or bookkeeping concepts preferred Familiarity with QuickBooks, Excel, or accounting software is a plus Ability to multitask and manage priorities in a deadline-driven environment

Preferred Background:

Experience working in a tax office, bookkeeping firm, or financial services company Knowledge of administrative workflows in accounting or client service environments Exposure to payroll, tax documents, or client onboarding processes

Why Join Us:

You will be part of a professional and supportive team where you will gain exposure to accounting, tax, and business advisory services while also contributing to client success and firm growth.

Pay:

$17.00 - $19.00 per hour

Education:

High school or equivalent (Preferred)

Language:

Spanish (Preferred) Ability to

Commute:

Newport Beach, CA 92660 (Preferred)

Work Location:

In person