Marketing Assistant Wallace Design Collective, PC - 4.0 Tulsa, OK Job Details $25.00 - $26.45 an hour 17 hours ago Benefits AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Vision insurance Life insurance Qualifications Research Full Job Description Wallace Design Collective is seeking a motivated and detail-driven Marketing Assistant to join our Tulsa office. This is an exciting opportunity for an early-career marketing professional to build upon foundational skills while gaining hands-on experience across a wide range of marketing efforts. As part of our team, you will support the development of qualifications and presentations and assist with CRM management, industry research, event coordination and brand implementation. This position plays an important role in maintaining the systems, processes and materials that support our pursuit efforts and overall brand presence. The ideal candidate is highly organized, proactive and eager to learn - someone who takes pride in the details, enjoys working across teams, values accuracy and quality, and is eager to grow within the A/E/C industry. Familiarity with Adobe Creative Cloud and an understanding of marketing fundamentals will set you up for success in this role. At Wallace, we are intentional about how we show up in the markets we serve. We're not just keeping pace with the evolving A/E/C industry - we aim to lead it. If you're looking to grow your marketing career in a supportive, fast-paced, and team-oriented environment, we encourage you to apply.

Hourly Rate:

$25 - $26.45 Additional benefits include medical plans, dental, vision, employee life insurance, 401(k), Flexible Spending Accounts, paid time off, paid holidays, and tuition reimbursement. This position builds upon foundational skills and knowledge, with a focus on developing new responsibilities and growing in key marketing functions. Ensure consistency and accuracy in application of corporate brand standards across all materials Contribute to development and maintenance of marketing collateral, including client-facing brochures and leave-behind materials Assist in production and closeout of SOQs/proposals; prepare materials for digital and/or print reproduction and ensure on-time delivery Gather content from team members and consultants to support marketing efforts Contribute to CRM maintenance and data entry related to clients, prospects and consultants Contribute to Project Data Library maintenance, including project descriptions, team information, costs and quotes Assist in maintenance of company procurement registrations Assist in maintenance of company photo library Contribute to coordination of open houses, special events and conference trade shows Coordinate and capture photo and video content at internal and external events for use across marketing and business development channels Support the firm's brand presence by serving as a social ambassador, helping highlight key moments, people and projects Coordinate celebratory gifts and personalized client communications Assist with marketing administrative tasks Monitor and maintain online and print sources, including newspapers, trade journals and periodicals Contribute to tracking professional industry organizations, community events and media opportunities Track media kits, press release opportunities and key deadlines Contribute to coordination of award competition entries; ensure compliance with submission requirements Maintain inventory and organization of marketing materials and conference swag; coordinate ordering and restocking as needed Coordinate with Talent Recruitment on swag needs Communicate and collaborate with marketing/BD and technical professionals across One Wallace Skill Sets Understanding of basic marketing/BD principles Understanding of business, CRM and graphic design software (Adobe Creative Cloud) Understanding of database concepts Excellent organizational skills and multitasking High attention to detail and quality of work Ability to collaborate and work well with various types of personalities and work styles Excellent time management skills Ability to manage deadlines in a fast-paced, deadline-driven environment Basic understanding of layout and visual communication principles Understanding of SOQ/proposal production, including digital and printing/binding Passion for participating in professional development and community-focused organizations Qualifications 1-3 years of professional experience, ideally within an architecture, engineering, or construction (AEC) firm Bachelor's degree in Marketing, Communications, Business Administration or a related field Understanding of Adobe Creative Cloud Comfort and familiarity with Apple/Mac hardware is preferred Exceptional soft skills, a detail-oriented mindset and a proactive approach to project management At Wallace Design Collective, our company culture is rooted in our desire to produce quality projects. We strive to be responsive, flexible, and creative. We have a supportive environment where every person is encouraged to continuously learn, grow, and achieve. We understand the importance of respect, compassion, and treating others professionally. We listen. Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full-time employees and their eligible dependents 30 days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to the employee include life (employee only), accidental death and dismemberment, accident, and short- and long-term disability. Wallace offers a wide range of other employee benefits, including: 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.