Building Clerk

The Town of Rush is seeking an individual to fill the position of Building Clerk. We are looking for an individual who can multi-task and is a self-starter. Position is part time; 20 hours per week and includes three nights per month to provide clerical support to the Planning, Zoning and Conservation boards meetings. This is somewhat a flexible work week based on the right candidate's available schedule, but the three-night meetings a month are a must. Applicant must be proficient in computer use of Microsoft. Applicant should enjoy interfacing with people. Basic accounting background is helpful. Basic job duties include but are not limited to scheduling, taking minutes, billing, interacting with residents. Benefits include NYS Retirement System and paid holidays.

```Duties```:

• Answer phone calls and retrieve phone messages for the Building Department; prioritize and distribute/refer to appropriate people or departments.
• Provide information to the public regarding the Building Department and permit process.
• Retrieve, open, date stamp and prioritize mail for the Building Inspector.
• Draft, type, and distribute correspondence as directed.
• Maintain all active and archived, paper and electronic files for the Building Department in accordance with LGS1 and Records Management Officer.
• Issue building permit applications.
• Finalizes and distributes monthly meeting agenda for each board meeting.
• Attends each board meeting, take charge of technology during meeting, and take minutes. Prepares unapproved minutes for distribution with five days of meeting (if practicable) to send to Chair for review, then onto entire Board for review and provide to Town Clerk for posting within ten days of meeting.
• Posts all agendas and minutes on website.
• General administrative support for all boards.
• Serves as the main point of receipt for all materials related to applications/submissions and other matters to be scheduled before the boards.
• Interacts with the applicant. Schedules and arranges for presentations to the various boards with applicants and their representatives (attorneys, engineers, and other consultants).
• Prepares materials for board meetings relevant to applicants and as requested by Chair.
• Follows process for new applications that come in. Use checklist to send out to appropriate individuals for their review.
• Sends new application to Board, Town Board Liaison, Monroe County Planning & Development, Fire Department, Engineer (if applicable), other Boards' Chairs, Highway Department, Building Inspector and Fire Marshall for their review by filling out online review form.
• Assigns application number, public hearing date and inform applicant.
• Drafts notice for new applications. Send to Town Clerk for posting in town designated newspaper (Sentinel), Town Website and Town Hall.
• Finds parcel address for applicant and all neighbors within 500 feet via the IPS software or Assessor's office. Send copy of notice to neighbors regarding upcoming public hearing (notice).
• Adds new application to ecode360 on website for all boards' ability to review.
• Adds and updates information to ecode as necessary.
• Keeps hard copies of all pertinent documents in a binder for end of year documentation for Town Clerk.
• Sends a resolution letter to applicant.
• Other duties assigned by the Supervisor.

We are looking for an individual who can multi-task and is a self-starter. Position is part time; 20 hours per week and includes three nights per month to provide clerical support to the Planning, Zoning and Conservation boards meetings. This is somewhat a flexible work week based on the right candidate's available schedule, but the three-night meetings a month are a must. Applicant must be proficient in computer use of Microsoft. Applicant should enjoy interfacing with people. Basic accounting background is helpful. Basic job duties include but are not limited to scheduling, taking minutes, billing, interacting with residents. Benefits include NYS Retirement System and paid holidays.

```Experience```:

• Previous experience as a clerk or in a similar administrative role is preferred.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to multi-task and work well under pressure.

Please note that this is not an exhaustive list of duties or requirements for this position. The responsibilities may be subject to change based on the needs of the organization.

Job Type:

Part-time Pay:

$21.33

• $24.

00 per hour

Benefits:

401(k) Flexible schedule Ability to

Relocate:

Rush, NY 14543: Relocate before starting work (Required)

Work Location:

In person