Office Administrator

Position Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. Work week is 37.5 hrs. A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! Holidays

• Employees receive 13 Paid Holidays Annual and Sick Leave
• Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave Health Insurance
• Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. Educational/Tuition Benefits
• Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. Retirement Plans
• Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). Life Insurance
• Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. Wellness Programs
• PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Office Administrator Banner Position Number 000716 E-Class CN
• Class Nonexempt FT .53 or > Classification Title Office Administrator Department SOM-BioMedical Science Research Dev
• MU9225 Job Description The Office Administrator provides high-level administrative, operational, and academic support to the Department of Medical Education.

This position plays a critical role in maintaining the accuracy and integrity of student academic records and is key in supporting the student lifecycle from matriculation through graduation, supporting curriculum operations, handling complex academic record functions, coordinating departmental logistics, and ensuring effective communication across faculty, staff, students, and external partners. Duties for this position include the following: Academic Records & Data Management Maintain, organize and secure permanent academic records in compliance with institutional, state, accreditation standards and FERPA standards Monitor, track and support grade entry, auditing, and related academic record management Track enrollment updates, remediations, grade changes and process schedule changes, course adjustments with accuracy and efficiency in the student information systems Manage and maintain digital student files and coordinate preparation and digitization of student files. ensuring compliance with document retention policies, including Banner electronic document system Design and compile data for reports for leadership, committees, and external agencies, securely maintaining data Serve as point person for medical education verifications, handling intake from requesting agency, processing and completing in a timely and accurate manner Update, reconcile and prepare class rosters, student lists and enrollment records Administrative & Operational Support Serve as the primary administrative support for the Department of Medical Education leadership team, including the Chair, Director, Registrar, Assistant Dean or Clerkship and Longitudinal Curriculum, and Phase 3 Director Manage the day-to-day clerical functions of the department, Including departmental calendars, schedule meetings, coordinate room reservations and logistical needs Prepare web site content for communication within the university or to external audiences. Draft and prepare correspondence, reports, meeting materials, spreadsheets, presentations, and departmental communications Monitor departmental email accounts, respond to student Inquiries regarding enrollment, records, and scheduling, and direct communications appropriately Oversee office workflow, including mail distribution, supply ordering and deliveries, document preparation and record organization Participate in continuous improvement initiatives related to recordkeeping, workflow efficiency and student support processes. Curriculum & Program Coordination Assist with management of the M3 Ring Structure and Electives, including scheduling, tracking, and communication with faculty and students and updating curriculum content in teaming systems Support planning, logistics, and execution of the M3 Orientation program Prepare and organize promotion packets and related materials for review committees. Track, monitor, and manage clerkship curriculum expenses and budget-related documentation ensuring compliance with budgeting guidelines and compliance Examination & Assessment Support Assist in exam preparation and administration, including logistics, proctoring and coordinating accommodations Maintain compliance with established testing standards and procedures. Visiting Student Learning Opportunities (VSLO) Program Work with the Department Director to support all administrative functions of the VSLO program. Process visiting student applications; verify documentation completeness and eligibility. Coordinate with department clerkship coordinators to facilitate student placement. Collaborate with Employee Health to ensure immunization and health requirements are met. Facilitate credentialing and system access with IT and Medical Affairs Maintain accurate VSLO student records and ensure required data is entered into the LMS for accreditation reporting. Accreditation & Policy Support Assist with gathering, organizing, and maintaining documentation required for accreditation Support ongoing compliance efforts by maintaining accurate data and assisting with reporting Assist with coordination, revision, and maintenance of the student handbook and related departmental policies Location MUSOM

• Marshall University School of Medicine Salary Range $33,381
• $43,396
• Salary is commensurate with education, experience, and internal equity Salary Grade 3 Salary Type Salary Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications Education Associate's Degree Experience Two to three years of experience in office administration and general supervision Preferred Qualifications Education Bachelor's Degree Experience Posting Detail Information Posting Number

MU1146NE

Open Date 05/11/2026 Close Date Open Until Filled Yes Special Instructions Summary