Office Assistant

We are looking for an Office Assistant to support daily front office operations for a Financial Services organization located in the Greater Philadelphia Region. This is a contract position suited for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing administrative and reception-related duties. The ideal Office Assistant candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple office priorities moving smoothly.

What you get to do every single day:

• Maintain a well-organized office environment by supporting day-to-day facility organization, common area readiness, and overall workplace order.
• Coordinate meeting space availability by managing conference room calendars and confirming room reservations for internal teams and visitors.
• Sort, distribute, and prepare incoming and outgoing mail, including timely handling of check payments received through postal deliveries.
• Welcome clients, guests, and employees at the front desk, creating a courteous and welcoming first impression for everyone entering the office.
• Monitor office inventory levels and restock shared supplies to ensure work areas and common spaces remain properly equipped.
• Keep seating layouts and workstation assignments current, making updates as office occupancy or team needs change.
• Assist with preparing desks and office setups for new team members so workspaces are ready for a smooth first day experience.
• Support access-related administration by helping track office keys and coordinating employee credential or entry needs with appropriate teams.
• Contribute to special assignments and general administrative support tasks as business needs arise.