Office Assistant

Job Summary We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and contribute to a positive workplace environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a vibrant team dedicated to excellence. Responsibilities Greet visitors and manage front desk duties with professionalism and warmth, creating a welcoming environment for clients and staff alike. Handle multi-line phone systems, screen calls, take messages, and direct inquiries efficiently using excellent phone etiquette. Manage calendar appointments, schedule meetings, and coordinate events to optimize team productivity. Perform data entry tasks with accuracy using Microsoft Office Suite, Google Workspace, and other office software to maintain organized records. Support bookkeeping activities such as invoicing and basic QuickBooks entries to assist financial processes. Maintain filing systems—both digital and physical—ensuring documents are properly organized, accessible, and up-to-date. Provide general clerical support including proofreading documents, managing correspondence, and assisting with administrative projects as needed. Requirements Proven office experience with strong organizational skills and attention to detail. Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic data entry skills. Excellent communication skills with a professional phone manner; experience with multi-line phone systems is preferred. Bilingual abilities are highly desirable to serve diverse client needs effectively. Prior pest control office experience is a plus Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Experience in customer service roles such as reception or personal assistant positions is beneficial. Knowledge of appointment scheduling is advantageous but not required. Ability to handle confidential information discreetly while maintaining professionalism at all times.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person