Office Assistant / Operations Support

We are looking for a versatile, proactive Office Assistant to join our team. This isn't your typical "sit-at-the-desk" role; we need a "Swiss Army Knife" professional who is comfortable balancing administrative accounting tasks with hands-on operational support. The ideal candidate is organized, communicative, and eager to learn multiple facets of our business—from Accounts Receivable to Quality Control. This position offers a unique vantage point of our entire industry, seeing both sides of our operation.

Key Responsibilities Financial & Administrative Support:

Accounts Receivable:

Manage AR calls and follow up on outstanding balances with a professional demeanor.

Invoicing:

Handle the sending and receiving of invoices accurately and timely.

Coding:

Ensure all incoming invoices are coded correctly for our records.

Communication:

Answer multi-line phones and act as a primary point of contact for customer relations calls.

Operations & Field Support:

Logistics:

Local travel to pick up parts and supplies as needed.

Scale House Backup:

Train to operate the truck scales, ensuring accurate weighing and ticketing during peak times or absences.

QC Backup:

Train with our Quality Control personnel to understand product standards and provide backup testing/documentation support.

Qualifications:

Previous experience in an office setting, basic bookkeeping, or billing is preferred. Proficient in Microsoft Office (Excel/Word) and general accounting software. Excellent verbal and written skills; you should feel comfortable picking up the phone and speaking with customers. Reliability and adaptability. Must have a valid drivers license.

Benefits :

Medical, Dental and Vision plans 401K with company match Life insurance Vacation pay Holiday pay Direct Deposit We are a drug-free workplace and Equal Opportunity Employer.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person