Office Assistant/Receptionist

Job Summary We are seeking a dynamic and organized Office Assistant/Receptionist to be the welcoming face and administrative backbone of our team. In this role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to clients, visitors, and staff. Your proactive approach and strong organizational skills will ensure smooth office operations, support administrative tasks, and contribute to a positive workplace environment. This paid position offers an exciting opportunity for someone eager to develop their office management expertise while supporting daily business functions. Responsibilities Greet visitors and clients warmly, ensuring a professional and friendly first impression Manage multi-line phone systems, screen calls, and direct inquiries efficiently Handle front desk duties including scheduling appointments, managing mail, and maintaining visitor logs Perform data entry, filing, and document proofreading to support office documentation needs Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks Assist with calendar management and coordinate meetings or appointments for staff members Support bookkeeping activities using QuickBooks or similar accounting software as needed Maintain organized office supplies inventory and order replacements when necessary Provide customer support by addressing inquiries promptly and professionally Support clerical tasks such as copying, scanning, and preparing reports or presentations Skills Proven experience in office management or administrative support roles with strong organizational skills Excellent communication skills with professional phone etiquette in handling multi-line phone systems Bilingual abilities are highly desirable to assist diverse clients and team members effectively Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy Experience with QuickBooks or bookkeeping software is a plus for handling financial records Strong typing skills with attention to detail for data entry and proofreading tasks Ability to multitask efficiently while managing time effectively in a fast-paced environment Previous experience as a receptionist or in customer service roles is advantageous Personal assistant experience or calendar management skills are beneficial for supporting team schedules Familiarity with office equipment like, printers and multi-line phones enhances productivity This role is ideal for motivated individuals who thrive in organized environments and enjoy providing excellent customer service. Join us to be an essential part of a vibrant team dedicated to operational excellence!

Pay:

$22.00 - $28.00 per hour

Work Location:

In person