Office Manager

Office Manager 4.9 4.9 out of 5 stars Dudley, MA 01571 Full-time FIT Staffing 19 reviews Full-time Our client, a leading manufacturer of medical devices and fiber optic solutions, is seeking a highly organized and proactive Office Manager to oversee the efficient functioning of their office environment. The ideal candidate will be a detail-oriented professional with excellent communication and leadership skills. The Office Manager will play a pivotal role in ensuring smooth day-to-day operations, fostering a positive work culture, and supporting the overall success of the organization.

Responsibilities:

Administrative Management:

Coordinate and oversee daily administrative tasks, including managing schedules, appointments, and office supplies. Ensure a clean and organized office space, managing facilities, and liaising with vendors for maintenance and repairs.

Human Resources Support:

Assist in the recruitment process by coordinating interviews, onboarding new employees, and maintaining personnel records. Implement and manage HR policies, addressing employee queries and fostering a positive workplace culture.

Financial Administration:

Oversee budget tracking, expense reports, and invoice processing. Basic accounting management in a QuickBooks environment. Manage petty cash and reconcile financial records, ensuring accuracy and compliance with company policies.

Communication and Coordination:

Serve as a central point of contact for internal and external communications, including phone calls, emails, and inquiries. Coordinate meetings and events, including scheduling, preparing agendas, and providing necessary materials.

Office Technology and Systems:

Manage office technology, including computers, software, and communication systems. Troubleshoot basic technical issues and liaise with IT support when necessary.

Team Collaboration:

Foster a collaborative and positive work environment by promoting open communication and team-building initiatives. Act as a liaison between different departments, facilitating effective cross-functional collaboration.

Travel Coordination:

Arrange travel plans for employees, including booking accommodations, transportation, and handling any related logistics.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field. Proven experience as an Office Manager or in a similar administrative role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and other relevant software. Familiarity with basic HR functions and office financial management.

Attributes:

Detail-oriented with a high level of accuracy. Proactive problem solver and decision-maker. Ability to handle confidential information with discretion. Team player with strong leadership qualities. Adaptable and capable of thriving in a dynamic work environment. This is an exempt, full-time position that is 100% onsite. If you meet the above and are interested in this opportunity, please submit your resume. We look forward to hearing from you. #IND123