Office Manager

Job Title:

Office Manager Location:

Allegany, NY Employment Type:

Full-Time, Hourly Position Overview We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations for a fast-paced scrap metal company. This role is critical in ensuring efficient office workflow, accurate recordkeeping, and strong coordination between office staff, yard operations, vendors, and customers. The ideal candidate is proactive, dependable, and comfortable working in an industrial environment with a mix of administrative and operational responsibilities. Key Responsibilities Oversee and manage daily office operations Supervise administrative staff and support team productivity Maintain accurate records for scrap purchases, sales, and inventory Process invoices, billing, accounts payable, and accounts receivable Coordinate with scale operators, yard managers, and drivers to ensure smooth operations Handle customer inquiries, vendor communications, and service issues Ensure compliance with local, state, and federal regulations related to scrap metal transactions Maintain proper documentation (tickets, weight slips, contracts, etc.) Manage payroll processing and employee records Order office supplies and manage vendor relationships Assist with reporting, budgeting, and financial tracking Support HR functions such as onboarding, scheduling, and maintaining personnel files Qualifications 3+ years of office management or administrative leadership experience Experience in manufacturing, recycling, logistics, or scrap metal industry preferred Strong knowledge of bookkeeping and accounting practices Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP or scale software is a plus Excellent organizational and multitasking skills Strong communication and problem-solving abilities Ability to work independently and handle sensitive information confidentially Compensation & Benefits Competitive hourly position Health, dental, and vision insurance 401(k) Paid Time Off (PTO) and holidays Opportunities for growth within the company Work Environment Office setting within an active scrap yard/industrial environment Regular interaction with operations staff, drivers, and customers Fast-paced atmosphere requiring adaptability and attention to detail

Pay:

$19.00 - $22.00 per hour

Work Location:

In person