Office Manager/Bookkeeper

Equine Advocates Rescue & Sanctuary, home to rescued horses, ponies, donkeys & mules and retired military working horses. We focus our work on rescue, sanctuary, education and advocacy. Bookkeeping QuickBooks (QB) entries including deposits, journal entries and check writing, monitoring account balances Review all invoices. Prepare spreadsheet for all credit card invoices with receipts; Bank and Investment Account reconciliations Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information on-line and in DonorPerfect (DP) Process all credit card donations that come in the mail or in person Prepare cash deposits Reconcile all website donations by Credit Card or by PayPal Print Web Donations and contact those that fail Payroll Process weekly payroll through ADP Review hourly staff time cards Record sick & vacation Office Management Pick up and drop off mail at post office in the AM daily Open Mail and record daily counts. Sort, batch and log donations Maintain all office and cleaning supplies and order as needed Assist in data entry into our donor database File retention and disposal Update/Maintain Procedural Manual for all office processes Other Responsibilities Assist with Humane Education Classes Assist with Public Open Days - including set up and close up. Ensure that all materials/signage etc is ready before the Open Day Schedule and oversee Community Service projects Liaison with visitors and assist with group tours Give Sanctuary Tours Assist in preparation for and work Annual Gala and other Events Volunteer Liaison. Set up interview with the Equine Care Manager and yourself And more.....!

Job Type:

Full-time Pay:

$50,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person