Operations Assistant/Office Manager

Type:

Full-Time, Permanent (Salary Non-Exempt)

Reports To:

Managing Director Schedule:

Monday-Friday, 40 hours/week, occasional overtime

Location:

In-office initially; hybrid eligibility after 90 days

Compensation:

$60,000-$75,000 annually, based on experience, plus quarterly bonus opportunities ​

ABOUT US

We are developing a hospitality and learning center on a 250-acre farm in the Harlem Valley focused on retreats, rural education, and regenerative living. Located along the NYC commuter line, bordered by the Appalachian Trail and a scenic river, our mission is to help guests connect more deeply with the land, community, and themselves. Alongside construction of the retreat center, we continue active farm operations which includes produce and livestock. ​

POSITION OVERVIEW

​ The Operations Assistant / Office Manager provides administrative, operational, HR, and systems support while helping maintain an organized and collaborative work environment. This role works closely with the Managing Director and is ideal for someone adaptable, detail-oriented, tech-savvy, and comfortable in a fast-paced, evolving setting. As part of a growing organization, this position offers strong opportunities for advancement. ​

QUALIFICATIONS

​ Administrative and HR experience required Strong organizational and problem-solving skills Excellent written and verbal communication High level of discretion and confidentiality Ability to manage multiple priorities with attention to detail Proficiency with Google Workspace Airtable experience helpful but not required Farm knowledge a plus but not required Occasional schedule flexibility, including infrequent weekends Must be vaccinated for

COVID-19 KEY RESPONSIBILITIES

​ Manage filing systems and office organization Coordinate purchasing, supplies, and vendor communications Support budgeting, expense tracking, and reporting Assist with HR, compliance, onboarding, and staff trainings Schedule meetings and prepare agendas/materials Maintain SOPs, vendor files, and operational systems Handle mail, errands, and office technology management Liaise with outside accounting consultants Assist with property and project management tasks

BENEFITS AND PERKS

Beautiful farm setting with swimming, fishing, and hiking access Discount on all farm products Fully paid health insurance, 401(k), FSA Generous paid time off policy and paid holidays Relocation assistance and/or housing may be available for the right applicant

TO APPLY

If you think Harlem Valley Homestead might be a good fit for you, we encourage you to apply through our website at https://www.harlemvalleyhomestead.com/jobopportunities

Pay:

$60,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Employee assistance program Employee discount Flexible spending account Health insurance Paid time off Parental leave People with a criminal record are encouraged to apply Ability to

Commute:

Wingdale, NY 12594 (Required)

Work Location:

In person