Operations Coordinator

Overview Join our dynamic real estate team as a Operations Coordinator and become the vital link that ensures seamless property transactions from contract to closing. This energetic role offers an exciting opportunity to coordinate communication, manage documentation, and facilitate smooth negotiations, all while supporting our agents and clients in a fast-paced environment. Your organizational prowess and excellent communication skills will drive efficiency, accuracy, and exceptional service throughout every transaction. Duties Operations Coordinator

• Real Estate (High-Performance / High-Volume)

Overview:

This is not a traditional operations coordinator role. We are building a high-speed real estate acquisition and refinance machine executing 20-50+ deals per month across multiple markets. We are looking for a process-driven operator who can own the transaction pipeline end-to-end and ensure zero delays, zero missed documents, and flawless execution.

Core Responsibilities:

• Own transaction flow from executed contract through refinance
• Maintain complete and accurate documentation across all deal stages
• Build and enforce document checklists for each stage
• Coordinate with agents, lenders, title companies, contractors, and internal teams
• Drive timelines aggressively to ensure no delays in closing or refinance
• Package and submit lender files (bridge + DSCR) with zero missing items
• Track and enforce collection of lien waivers, insurance, and construction documentation
• Ensure lease files are complete and compliant for refinance
• Identify risks early and solve problems before they impact timelines KPIs (You will be measured on):
• Number of deals successfully processed per month
• Average days from contract to closing
• Average days from lease-up to refinance
• Zero missing or incorrect documents at lender submission
• % of deals closing and refinancing on schedule

Requirements:

• 3+ years in real estate transaction coordination or similar operations role
• Proven ability to manage 20+ concurrent transactions
• Strong understanding of contracts, title, lending, and closing process
• Experience working with lenders and preparing loan packages
• High proficiency with Google Drive, spreadsheets, and workflow systems (Airtable preferred)
• Extreme attention to detail and ability to operate under pressure

Non-Negotiable Traits:

• Relentless follow-up (you chase, you don't wait)
• Process obsession (you build systems, not chaos)
• Accountability (you own outcomes, not tasks)
• Speed with accuracy (fast is useless if wrong)

Compensation:

Base salary + performance bonuses tied directly to deal volume and execution quality.

Why This Role Matters:

Deal flow is not our bottleneck. Execution is. This role is critical to scaling the company to 50+ deals per month. If you cannot handle volume, pressure, and accountability, this is not the role for you

Pay:

$20.00

• $25.

00 per hour

Benefits:

Health insurance

Work Location:

In person