Parish Secretary

The Parish Secretary is responsible for providing secretarial and related office services for members of the parish and/or various other committees and agencies.

Key Responsibilities:

? Establish office record keeping and filing systems. ? Maintain schedule of office hours ? Attend staff meetings and other meetings as requested, taking minutes of each meeting ? Oversee an inventory of office supplies, requests orders of materials, supplies, or equipment as needed ? Assist with volunteer services as needed for office and/or parish projects ? Maintain Mass Book with Mass intentions and scheduled liturgical or sacramental events ? Update parish census records on a regular basis ? Maintain the parish offering envelope system. Updates data on a regular basis. Post contributions on a weekly basis and mails contribution statements upon request ? Coordinate scheduling of weddings, funerals, masses and other events. Contact appropriate persons involved, communicates with families/relative regarding the procedure for such services ? Maintain a sacramental record keeping system. ? Log in Sacramental Registers all updated Sacraments ? Maintain priests schedule for Sunday Masses ? Update yearly holiday schedule ? Provide assistance to persons in need that come to the parish. (Provides information regarding charitable assistance supported by the parish and/or refers persons to appropriate charitable or social agencies/organizations) ? Update monthly calendar ? Schedule masses as needed ? May be asked to perform other duties and assumes other responsibilities as directed ? Occasional weekend and evening work will be required ? Will be supervising employees and volunteers who are working at parish ? Strong organizational skills ? Excellent interpersonal communication skills ? Good Computer skills in Microsoft Word, Excel, PowerPoint and Adobe Acrobat ? Proficient in use of the Internet ? Good record keeping skills ? Good facilitation skills ? Good telephone etiquette ? Ability to present oneself professionally ? Basic knowledge of accounting, bookkeeping, and budgeting ? Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems ? Ability to compose correspondence, minutes and/or reports ? Ability to represent the parish to those that call, write or visit ? Ability to honor and maintain confidentiality ? Ability to adapt to small office setting ? Ability to adapt to changes in routine or schedule

Educational Requirements:

? High School Diploma or equivalent ? Three to five years of secretarial experience ? Word processing at 40 words per minute or higher The mission of the Church is to assist in the building of God's Kingdom on earth. The way that the position of Parish Secretary adds to this mission is by recognizing the gift from God of everyone's human dignity in respect to the staff, parishioners and anyone we come in contact with as a representative of these Catholic communities. This is the primary mission that takes primary focus and all other duties follow in importance.