Payroll Administrator

Payroll Administrator Robert Half - 3.9 Lackawanna, NY Job Details $59,000 - $67,000 a year 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Record keeping Workers' compensation law Financial data reconciliation Payroll tax Financial reporting Leave management Regulatory compliance Regulatory reporting ADP Mid-level Financial record maintenance ACH Financial regulatory compliance Workers' compensation Financial audit support Ad-hoc reporting Payroll processing Regulatory compliance management Journal entry management in accounting Full Job Description Jenny Bour with Robert Half is working with a non-profit organization that is looking for a Payroll Administrator to join their team! This Payroll Administrator position plays a central role in payroll processing, benefits administration, leave management, and regulatory reporting while helping maintain strong compliance standards. The ideal Payroll Administrator candidate brings hands-on payroll expertise, strong attention to detail, and the ability to coordinate financial records, employee deductions, and audit support in a multi-entity environment.

Responsibilities:

Administer end-to-end payroll for several affiliated organizations, ensuring employees are paid correctly and on schedule. Reconcile payroll activity, benefit deductions, and related balances on a bi-weekly basis and prepare supporting documentation for accurate financial reporting. Produce recurring payroll reports, journal entries, ACH documentation, and ad hoc payroll data requests for designated reporting periods. Manage employee leave programs, including protected leave, paid family leave, disability-related absences, and other time-away programs in accordance with policy and legal requirements. Coordinate payroll-related transactions and reporting for workers' compensation, unemployment claims, employment verifications, retirement plan withholdings, and accrued paid time off balances. Prepare and submit required federal and state payroll forms, complete quarterly tax reconciliations, and monitor ongoing compliance with applicable labor and payroll regulations. Investigate payroll discrepancies or tax-related issues, resolve exceptions, and work with external agencies or service providers when additional support is needed. Support employee benefits administration by processing enrollments and changes, maintaining payroll deductions, reviewing benefit invoices, and providing timely information to employees and internal partners. Maintain audit-ready payroll records, develop supporting schedules for annual reviews, and deliver monthly withholding reports and related documentation to finance and accounts payable teams. Perform regular quality checks across payroll, benefits, and leave processes to promote accuracy, timeliness, and consistent adherence to nonprofit accounting practices. Demonstrated experience managing full-cycle payroll from start to finish. Background processing payroll for an employee population ranging from approximately 101 to 500 employees. Experience handling multi-state payroll requirements and related compliance considerations. Proficiency with ADP Workforce Now and other payroll administration tools. Strong knowledge of payroll tax filings, reconciliations, deductions, and payroll reporting. Familiarity with employee benefits administration, including enrollments, deductions, and invoice coordination. Understanding of leave administration, workers' compensation processes, and related employment regulations. High level of accuracy, discretion, and organizational skill when working with confidential employee and payroll information. •For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .