PROJECT CONTROLS ASSISTANT

Is this you? You are highly organized and enjoy keeping projects, paperwork, and job information moving in the right direction. You take pride in accurate details, timely follow-up, and supporting a team that works in fast-paced industrial environments. You are comfortable learning systems, tracking open items, and helping create a consistent process for project control support. If yes, bring your talent and skills to F.E. Moran! We have an opportunity for a Project Controls Assistant to support our Industrial team with job setup, purchase orders, billing support, vendor and subcontractor documentation, compliance tracking, and project coordination support. As our company continues to expand, we want you to grow and develop with us!

About You:

ORGANIZED

Strong attention to detail with the ability to manage multiple tasks, open items, and follow-up deadlines.

EXPERIENCED

Previous administrative, construction support, project coordination, accounts payable/receivable, or document control experience preferred.

TECHNICAL

Comfortable working with Microsoft Outlook, Word, and Excel; ability to learn company systems, Track billing, and other project support tools.

A COMMUNICATOR

Effectively communicate verbally and in writing with internal teams, vendors, subcontractors, customers, and field personnel.

DEPENDABLE

Able to follow processes, maintain accurate records, and handle time-sensitive requests with urgency and professionalism.

ADAPTABLE

Able to adjust priorities as workload changes and support the team in a fast-paced industrial service and project environment.

What You'll Do:

SUPPORT PROJECT CONTROL

Assist the Project Controller with job setup, purchase orders, change order tracking, billing support, cost documentation, and project files.

PLAN & PREPARE

Issue and update purchase orders and help maintain accurate job records.

ORGANIZE

Create and maintain project folders, estimates, purchase orders, forecasts, and supporting documents.

TRACK & FOLLOW UP

Maintain logs and open item lists for vendors, customers, subcontractors, and other required documents.

SUPPORT AP / BILLING

Review invoices, address changes as needed and approve items.

ASSIST COMPLIANCE

Support reporting, payments and related documentation.

CROSS-TRAIN

Learn key project control processes to provide backup support when needed.

IMPROVE PROCESS

Help design and maintain forms, spreadsheets, checklists, and simple tracking tools to improve department organization and efficiency.

What We Offer:

TOTAL REWARDS

Competitive salary and benefits package, including medical, dental and vision insurance; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match

WORK ENVIRONMENT

Professional, challenging, engaging and rewarding

TEAM:

Play an integral role in a knowledgeable, high achieving, and experienced group of professionals

DEVELOPMENT

Opportunities to expand your mechanical, project management, and leadership skills

Who We Are:

The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location… We save lives, protect property, and create healthy environments. Candidates must be at least 21 years of age to be eligible for positions that require participation in the company's fleet program. This is a requirement for roles involving the operation of company vehicles. At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at careers@femoran.com.