Provosts Office Assistant

The Provost Office Assistant plays an integral role in the daily operations of the University's academic headquarters. This position serves as the primary point of contact for the office, providing high-level customer service to faculty, staff, and visitors. Beyond administrative duties, this role provides essential operational and logistical support across campus, including the management of physical assets, technical equipment, and high-volume distributions.

Essential Functions:

Office Operations:

Provide a professional first point of contact for the office; greet visitors, answer inquiries, and ensure a welcoming environment.

Information Management:

Perform accurate data entry, filing, scanning, and organization of both physical and digital records while maintaining strict confidentiality.

Technical & Equipment Support:

Assist with the inventory, transport, and basic setup of office technology and equipment.

Campus Logistics & Distribution:

Facilitate the processing and movement of materials and mail; ensure timely distribution of items across various campus locations.

Relocation Assistance:

Support faculty and staff during office transitions, including the physical movement of furniture, files, and equipment.

General Support:

Execute "as-assigned" projects that support the broader academic and operational mission of the University.

Physical Requirements & Skills:

Physical Stamina:

Ability to lift and carry up to 50 pounds and remain mobile for extended periods while moving equipment or materials between buildings.

Discretion:

Proven ability to handle sensitive information with absolute confidentiality, as this role supports executive-level operations.

Communication:

Exceptional interpersonal skills and a "service-first" mentality.

Technical Literacy:

Comfortable handling basic computer hardware and proficient in Google and Microsoft Office Suite. Denison University is an independent, coeducational, residential college of liberal arts and sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old "Northwest Territory," west of the Allegheny Mountains and north of the Ohio River. Denison University is a leading liberal arts college where faculty and students collaborate in research, civic engagement, & cultivation of independent thinking. As a leader among the nation's top residential liberal arts colleges, Denison has earned a reputation for academic rigor that is rivaled only by its commitment to preparing students for a lifetime of personal, professional and civic success. Denison is an equal opportunity employer. All qualified applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Title IX Notice:

Sex discrimination is prohibited by federal law through Title IX of the Education Amendments of 1972. Denison does not discriminate on the basis of sex in the education programs or activities that it operates including admissions and employment. For Denison's official Notice of Non-Discrimination, please visit https://denison.edu/forms/non-discrimination-notice. You can learn more about Title IX at Denison at https://denison.edu/campus/title-ix. Job seekers who may need a reasonable accommodation to complete the application process should contact the Office of Human Resources at (740) 587-6299 or by email at HR@denison.edu.