Accounts Specialist FSILG Cooperative, Inc. Cambridge, MA Job Details Full-time $60,000 - $80,000 a year 8 hours ago Benefits Health insurance Tuition reimbursement Paid time off 401(k) 5% Match 401(k) matching Qualifications Vendor relationship building Executive administrative support Bachelor's degree QuickBooks Accounting and finance experience Associate's degree Account management

Technical Proficiency Full Job Description Accounts Specialist Job Description Company:

FSILG Cooperative Incorporated (FCI)

Position:

Accounts Specialist Reports To:

Executive Director, FCI Employment Type:

Full-Time Location:

Cambridge, MA, hybrid (mix of remote and on-site)

ABOUT US FSILG

Cooperative Incorporated (FCI) is a purchasing cooperative that assists MIT associated fraternities, sororities, and independent living groups (FSILGs) with their facility management tasks. FCI is a close-knit team that takes pride in delivering reliable personalized service to MIT's FSILGs. Every team member plays a hands-on role in keeping our operations running smoothly.

POSITION SUMMARY FCI

is looking for a dependable and detail-oriented individual to perform the day-to-day financial operations of FCI.

Responsibilities include:

handling vendor bill payments, client invoicing, maintaining financial records, reconciling accounts, interfacing with FSILG and MIT contacts, and providing general administrative support. This role is ideal for a self-starter who thrives in a small-business environment, takes ownership of their work, and enjoys building relationships with FCI's vendors, FSILG representatives and MIT partners.

KEY RESPONSIBILITIES

Client and Vendor Account Management

• Set up and maintain client accounts, including updating client membership information
• Serve as a primary point of contact for client inquiries about billing issues, account balances, and transaction history
• Enter and categorize accounts receivable transactions in the accounting system
• Manage the statement and collections process
• Maintain confidentiality and security of all client financial information
• Ensure compliance with client service agreements and company policies
• Review and verify vendor invoices for accuracy, authorization, and proper coding
• Enter and categorize accounts payable transactions in the FCI accounting system
• Set up and manage vendor accounts as needed, including vendor information and payment methods
• Resolve billing discrepancies and vendor issues in a timely manner Record Keeping & Reconciliation
• Maintain accurate and up-to-date financial records for the organization
• Reconcile bank accounts monthly
• Investigate and resolve reconciliation discrepancies and outstanding item Reporting & Compliance
• Generate monthly financial summaries for the Executive Director, including income, expenses, and outstanding payables
• Assist with year-end closing
• Maintain organized, audit-ready financial files
• Follow internal controls related to fund handling and data protection General Administrative Support
• Answer phones, greet clients, and handle general office inquiries as needed
• Manage vendor relationships, and basic administrative tasks
• Support the Executive Director with special projects and day-to-day business operations

QUALIFICATIONS

Education & Experience

• Bachelor degree in Accounting, Finance, or related field
• 2-5 years of relevant experience (e.g. bookkeeping, accounting)
• Small-business experience a plus Technical Skills
• Proficiency in QuickBooks or similar accounting software
• Comfortable navigating online banking portals and electronic payment systems Preferred Additional Qualifications
• Prior experience in a bill payment, or financial services company
• Prior experience in an academic, cooperative, or real estate services environment
• Familiarity with data privacy practices for handling sensitive client financial information

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

401(k) 5% Match Health insurance Paid time off Tuition reimbursement

Physical Setting:

Office Education:

Associate (Required)

Experience:

Bookkeepers:

2 years (Required) small business: 2 years (Preferred)

Work Location:

Hybrid remote in Cambridge, MA 02139