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EquipmentShare
Construction Equipment Rental Coordinator
Entry-Level JobVerifiedNo experience needed
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Entry-Level Job
Verified
No experience needed
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Job Description
Job Description EquipmentShare is seeking a Rental Coordinator to support our construction equipment rental operations. In this role, you'll manage inbound rental requests, build quotes, and schedule equipment delivery, pickup and transfers across jobsites. You'll use our T3 technology platform and rental systems to check availability, open contracts, track utilization and resolve conflicts. Partnering with sales, drivers and service teams, you ensure accurate documentation, timely communication and excellent customer experience. This position thrives in a fast-paced, entrepreneurial environment and requires strong organization, problem-solving and knowledge of construction equipment. Responsibilities Respond to inbound rental inquiries and create accurate quotes for construction equipment and attachments. Open, update and close rental contracts while ensuring correct terms, rates and documentation. Schedule deliveries, pickups and transfers of equipment, coordinating with drivers and service teams. Use T3 and rental management software to check availability, track utilization and resolve scheduling conflicts. Maintain accurate records of fleet status, reservations and on-rent equipment in assigned territory. Collaborate with sales, operations and service to meet customer timelines and resolve issues quickly. Provide proactive communication to customers regarding status changes, delays or substitute equipment options. Verify customer credit, insurance and required documents in line with company policies. Monitor off-rent requests and turnarounds to improve fleet utilization and reduce downtime. Support a safety- and service-focused culture aligned with Equipment Share's mission and core values. Required Skills Construction equipment knowledge Rental management software CRM and ERP systems Scheduling and dispatching Inventory and fleet tracking Customer service Data entry and accuracy Microsoft Excel and Office Quoting and contract administration Basic telematics and GPS platforms