SPECIAL PROJECTS ASSISTANT

NEWTON COUNTY, GEORGIA

Classification Specification

SPECIAL PROJECTS ASSISTANT FLSA

Non-Exempt Purpose of Classification:

The purpose of this classification is to provide support in the planning and execution of County special projects and events. This position assists the Executive Assistant to the Chairman by handling operational, logistical, and administrative tasks associated with events at Gaither's at Myrtle Creek Farm and other locations throughout the County. The role ensures smooth project implementation through hands-on coordination, vendor assistance, and marketing support.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Provides day-to-day support to the Executive Assistant to the Chairman in carrying out County-sponsored special projects and events. Assists with event planning logistics, including set-up, decoration, signage, materials, and on-site coordination before, during, and after events. Helps coordinate with third-party vendors and service providers, ensuring timely delivery of supplies, equipment, and contracted services. Supports the execution of marketing and promotional efforts in coordination with the County Communications Team (e.g., updating websites, distributing flyers, providing social media content). Assists with scheduling tours, rentals, and small-scale bookings at Gaither's, ensuring compliance with approved contracts and established guidelines. Monitors and reports basic budgetary items related to assigned projects; tracks invoices and submits documentation for processing. Provides customer service by responding to routine inquiries from citizens, vendors, and community partners. Completes administrative tasks such as filing, maintaining project records, and preparing simple reports for review by the Executive Assistant. Newton County, Georgia Special Projects Assistant Participates in event set-up and tear-down activities, ensuring facilities are restored after use.

Additional Functions:

Performs other related duties as required.

Minimum Qualifications:

Associate's Degree or two (2) years of coursework in Event Planning, Marketing, Communications, or a related field preferred. Three (3) years of experience in event coordination, hospitality, or administrative support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:

Must possess and maintain a valid Georgia driver's license.

Specific Knowledge, Skills, or Abilities :

Ability to follow direction and work collaboratively under the supervision of the Executive Assistant to the Chairman. Familiarity with event logistics, scheduling, and vendor coordination. Customer service orientation and ability to interact with the public in a professional and courteous manner. Basic proficiency in Microsoft Office and comfort working with digital marketing platforms. Strong organizational skills and attention to detail.

ADA Compliance:

Physical Ability :

Tasks require light physical effort, including lifting/carrying up to 25 lbs. during event set-up and tear-down.

Sensory Requirements :

Must be able to perceive visual and auditory cues and communicate orally.

Environmental Factors :

Work may involve occasional outdoor activities subject to weather conditions. Newton County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.