Event & Marketing Coordinator

Job Description:

The Event Coordinator at The Floyd EcoVillage Event Center is responsible for scheduling and coordinating a diverse range of events, including weddings, conferences, recitals, and fundraisers. This part-time position is expected to require approximately 15 hours per week. With effective marketing and the ability to set and meet financial goals, this role may provide additional hours. Responsibilities include booking events, developing contracts, structuring fees, providing technical and staff support, arranging parking, and delivering other event-related services. The role requires a flexible work schedule to accommodate evening and weekend events as necessary. Periodic Weekend availability is required for this position.

Job Duties:

Event Planning & Production Manage the setup of event spaces, organize food and beverage services, procure supplies, display signage, and set up audiovisual equipment. Ensure that these event needs are met according to client contracts. Gather project details thoroughly to ensure high-quality event execution. Develop and adjust room layouts for each event. Act as a liaison with vendors and local businesses, oversee on-site event production, and propose innovative ideas for enhancing event planning processes. Event Administration & Marketing Draft contracts, schedules, and progress reports for EcoVillage management. Coordinate site visits, update the website, create social media content and produce other forms of marketing collateral. Communicate building maintenance concerns to management. Assist with scheduling staff for cleaning and other event requirements. Help maintain a certified kitchen, oversee kitchen rentals, and ensure compliance with Health Department regulations. Manage the upkeep of event and office supplies. Work with management to develop quarterly financial goals and forecasts. Initially, this position will require a strong emphasis on marketing and business development. Coordinate lodging needs with the Hotel Floyd front desk and management.

Knowledge, Skills & Abilities:

Seasoned professional with a proven track record in event management. Exceptional communication skills, including writing, proofreading, and verbal communication.

Pay:

$20.00 - $25.00 per hour

Work Location:

Hybrid remote in Floyd, VA 24091