Summary The Marketing & Office Coordinator manages the company's digital presence, owns the customer journey from first inquiry through invoicing, supports basic bookkeeping and HR functions, and keeps day-to-day office operations running smoothly. This is a broad, hands-on role blending content creation, paid advertising, and website management with sales support, customer communication, front-desk reception, revenue tracking, and light administrative work. It suits someone highly organized and self-directed who is comfortable switching between creative, technical, client-facing, and administrative work. This position offers a 5% commission on all jobs booked by the Marketing & Office Coordinator. Key Responsibilities Marketing & Content Plan and publish social media content approximately three times per week across the company's platforms Film video and capture photography for use in marketing and social content Create, manage, and optimize Google Ads campaigns Create and manage Meta (Facebook / Instagram) ad campaigns Send bi-weekly marketing texts to previous customers via a dedicated contact list in the CRM (GoHighLevel) Maintain and update the company website (Squarespace), including content, images, and page edits Customer Relations & Front Desk Greet customers on arrival and manage the check-in process Respond to all customer and wholesale inquiries across channels, including the company's Google Voice line, email, and Facebook / Instagram messages Conduct timely follow-ups with prospective and existing customers to move leads forward and maintain relationships Sales Support & Lead Management Enter and maintain all leads in the CRM (GoHighLevel) Track lead-source acquisition and reporting through a dedicated spreadsheet Prepare and provide estimates and quotes for retail and wholesale work Schedule appointments, jobs, and personnel as needed Billing, Bookkeeping & Revenue Tracking Generate and send invoices for completed retail and wholesale work Prepare and manage accounts payable statements Track daily earnings in a dedicated spreadsheet to monitor progress toward monthly revenue goals Administration & HR Support Onboard new employees, including setup in QuickBooks and Google Workspace Provide occasional administrative and HR support as needed Maintain a clean, tidy, and organized office and reception area Qualifications Required Working knowledge of Google Ads and Meta Ads Manager Familiarity with Squarespace or similar website platforms Experience with CRM systems (GoHighLevel a plus) and comfort managing data in spreadsheets Strong written and in-person communication and customer-service skills Highly organized with the ability to manage multiple responsibilities independently Preferred (Nice to Have) Experience with social media management and content creation, including basic photography / videography Basic bookkeeping or accounts payable experience; familiarity with QuickBooks Experience with Google Workspace administration

Pay:

$17.13 - $19.50 per hour Expected hours: 35.0 per week

Work Location:

In person