Manager, Sample Room

Manager, Sample Room Farmers Branch, TX Job Details Full-time 4 hours ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Flexible spending account 401(k) matching Qualifications Financial forecasting Assortment planning Google Sheets Maintaining an organized workspace Microsoft Outlook Workflow management (operations management method) Labeling Merchandising Process improvement Data reporting Mid-level Improving operational efficiency Invoice processing High school diploma or GED Budget forecasting Shipping & receiving Managing budgets in a finance role Team management Task prioritization Financial control management Conflict management Organizational skills Data validation Freight Cross-functional collaboration Associate's degree Communication skills Cross-functional communication Organizational budget management Supply chain collaboration Excel data analysis Full Job Description

BSN SPORTS, A VARSITY BRANDS COMPANY

• THE

RECOGNIZED LEADER IN TEAM ATHLETIC GEAR

For over 50 years, BSN SPORTS has been the largest team sporting goods equipment and apparel distributor of choice in the United States. Our 3,000 BSN SPORTS employees strive to support the Heart of the Game by putting valuable time back into the day of coaches and administrators through excellent service platforms.

Our company mission is simple:

Save coaches and administrators time with everything they do off the field so they have more time to impact young lives on it.

WORK TYPE

Hybrid

LOCATION DETAILS

14460 Varsity Brands Way, Farmers Branch, TX 75244 Please note: This position does not offer relocation assistance. Candidates must be able to work from the designated location without company-sponsored relocation

WORK HOURS

Monday

• Friday 8-5 / 9-6 (Hyrbrid, WFH Friday)

HOW YOU WILL MAKE AN IMPACT

The Sample Manager will be responsible for the end-to-end strategy, development, tracking, and distribution of product samples that enable a high-performing sales organization. This role is responsible for creating and executing the sample strategy in alignment with sales priorities, brand strategy, and go-to-market calendars—while maintaining tight control of sample budgets, invoicing, and operational efficiency. The Sample Manager partners cross-functionally with Design, Product Development, Sales Leadership, Marketing, and Logistics to ensure the right samples are designed correctly, produced on time, shipped accurately, and delivered to the right people—ultimately driving selling effectiveness, brand presentation, and revenue outcomes.

WHAT YOU WILL DO

Sample Strategy & Planning; Build and manage the sample strategy across categories, accounts, regions, and sales roles (field, key accounts, club, internal sales, etc.). Define sample assortment architecture (must-have styles, hero products, key colorways, size runs, and special make-ups/designs). Align sample priorities to seasonal or sport launch milestones Prep sample kits/assortments for upcoming sales meetings, line reviews, photo/video needs or key account presentations

• ensuring samples are delivered to sales teams and showrooms on time and in selling-ready condition.

Establish sample allocation rules to ensure high ROI and equitable distribution across sales channels. Sample Design & Development Coordination; Coordinate with Design/Product Development to ensure sample requests meet: Brand standards, construction/fit intent, color and material accuracy, labeling, trims, packaging requirements. Own sample request process (tech packs, BOM readiness, artwork approvals, labeling callouts, online stores by sport, etc.). Track sample milestones (Salesman samples, Event samples, etc.) and flag risk early.

Operational Execution:

develop tracking, shipping & control SOPs in partnership with Operations, managing overall day-to-day strategy of sample movement and reporting.

Own sample room standards:

organization, accuracy, and security. Budget Ownership, Invoices & Financial Controls; Own the complete sample budget for all Brands under BSN, including forecasting, re-forecasting, and spend reporting to include track and reconcile of Vendor invoices, freight/shipping costs, duties/fees (if applicable) and sample charges by category/brand/channel. Cross-Functional Communication & Sales Enablement; act as the central hub for sample communications across Sales, Merchandising, Product, and Logistics.

Provide clear weekly updates:

delivery risks, shipping schedules, missing samples, and action plans. Support Sales and Merch Teams with: sample kits and selling tools coordination, "What's in the bag" assortments for key meetings, organized sample lines for line reviews and key accounts. Resolve urgent sales requests and re-prioritize shipments as needed. Key Liaison with Brand Partners to ensure sales samples are properly handled and distributed.

QUALIFICATIONS KNOWLEDGE/SKILLS/ABILITIES

Process improvement mindset (SOP creation, workflow optimization). Ability to lead/coach coordinators or sample assistants as the function scales. Ability to manage sensitive matters and information with tact, diplomacy, and confidentiality. Attention to detail, ability to multitask, remain organized and prioritize tasks with strict deadlines. Self-motivated team player, with the ability to work independently with minimal supervision. Ability to work in a fast-paced environment and pivot focus of responsibilities in a smooth and efficient manner. The ability to communicate (listening, writing and verbal) across all levels of an organization efficiently and effectively. Knowledge of Federal and State Human Resource related laws and regulations. Must be comfortable with conflict resolution. Proficient in Outlook, Microsoft Word, Excel, and Power Point required.

EDUCATION/EXPERIENCE

High school diploma or GED required, Associate (or Bachelor) degree preferred. 3-5 years in sample management, sales operations, product operations, merchandising operations, or logistics (apparel preferred). Strong proficiency in

Excel/Google Sheets:

pivot tables, lookups, conditional formatting, data validation, filtering, basic dashboards. Experience managing budgets, invoices, and freight spend. High attention to detail and ability to execute under tight deadlines. Strong communication skills and comfort working across teams. Intermediate skills with Microsoft Office and learning new systems/technology with understanding some work is processed manually. Physical Demands and/or Work Environment This job operates in a professional office environment. Ability to lift, move, and carry boxes or sample containers up to 30-40 lbs as needed to support sample organization, shipping, and inventory activities. This role is expected to be in office. #LI-EM1 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

JOIN THE BEST TEAM IN SPORT & SPIRIT

At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions

• BSN SPORTS and Varsity Spirit
• and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and

SPIRIT. OUR VALUES

Service

• We lead with heart. We champion community. Passion
• We love what we do. It fuels our purpose. Integrity
• We do what we promise. We own our actions and decisions. Respect
• We earn it by giving it. Because everyone deserves it. Innovation
• We never stop striving to be better. For ourselves and our community. Transparency
• We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience.

Some of our offerings include:

Comprehensive Health Care Benefits HSA Employer Contribution/ FSA Opportunities Wellbeing Program 401(k) plan with company matching Company paid Life, AD&D, and Short-Term Disability Generous My Time Off & Paid Holidays Varsity Brands Ownership Program Employee Resource Groups St. Jude Partnership & Volunteer Opportunities Employee Perks including discounts on personal apparel and equipment! Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran's status, age or disability.