Office Clerk

• Purchasing, Aviation Parts Southern Cross Aviation Fort Lauderdale, FL Job Details Full-time $19
• $21 an hour 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Excel Microsoft Outlook Administrative experience High school diploma or GED Attention to detail Clerical experience Time management Full Job Description Job Summary The Office Clerk
• Purchasing provides clerical and administrative support to the Purchasing Department within an aviation parts distribution environment.

This entry-level position is responsible for accurate data entry, document processing, record maintenance, order tracking, and general administrative support. The position provides an opportunity to learn company systems, aviation parts terminology, purchasing procedures, and vendor processes while developing the skills necessary for future advancement within the Purchasing Department. Responsibilities Provide general clerical, administrative, and operational support to the Purchasing Department. Enter, update, and maintain accurate purchasing and purchase-order data in the company ERP system, including part numbers, quantities, pricing, vendor information, delivery dates, shipping methods, tracking numbers, and order-status details. Create, scan, file, organize, and retrieve electronic purchasing records, including purchase orders, vendor quotations, acknowledgments, invoices, packing slips, correspondence, tracking details, certificates, and related documentation. Assist Purchasing personnel with reviewing, organizing, and maintaining purchase-order documentation, vendor records, contact information, quotations, and approved supporting documents. Monitor open, aging, and past-due purchase orders to ensure acknowledgments, promised delivery dates, shipment status, and other order information remain current. Follow up with vendors by email or telephone to obtain order acknowledgments, estimated ship dates, shipment status, tracking information, backorder updates, delivery commitments, and other routine order details. Expedite routine, urgent, customer-critical, scheduled, and AOG-related orders as directed by Purchasing or Sales personnel, including requesting updated production, shipment, and delivery information from vendors. Update the ERP system and internal tracking tools with current delivery dates, vendor acknowledgments, shipment details, tracking information, backorder status, and other order updates. Assist the Receiving team with investigating shortages, incorrect shipments, damaged material, certificate discrepancies, and other receiving or delivery-related issues. Identify missing documentation, incorrect data, vendor delays, quantity discrepancies, pricing discrepancies, and other order-related concerns; escalate issues to the appropriate Purchasing team member for resolution. Prepare and maintain spreadsheets, reports, open-order logs, expedite reports, tracking logs, and other purchasing records. Support follow-up on completed, canceled, or unresolved purchase orders and assist with order closure as directed. Respond to routine emails and telephone inquiries and direct purchasing-related matters to the appropriate team member. Perform other clerical, administrative, and purchasing-support duties as assigned. Qualifications High school diploma or equivalent required. Prior clerical, administrative, data-entry, customer-service, order-processing, or related office experience preferred. Previous purchasing, procurement, inventory, or expediting experience preferred but not required. Aviation, aerospace, distribution, or supply-chain experience is a plus but not required. Proficiency with Microsoft Outlook, Word, and Excel. Ability to learn and effectively use ERP, purchasing, inventory, and order-tracking systems. Willingness to learn aviation parts terminology, purchasing procedures, vendor requirements, and documentation practices. Knowledge, Skills, and Abilities Strong attention to detail, accuracy, and organization. Strong computer and data-entry skills. Ability to accurately work with detailed information, including part numbers, quantities, pricing, dates, shipping details, and documentation. Ability to maintain accurate records and organized electronic documentation. Strong follow-up, prioritization, time-management, and multitasking skills. Professional written and verbal communication skills. Ability to follow established procedures and instructions with minimal supervision. Ability to monitor outstanding items, identify discrepancies, missing information, or potential delays, and escalate concerns appropriately. Ability to work effectively with Purchasing, Sales, Receiving, Warehouse, Accounting, and other internal departments. This position serves as an entry-level opportunity within the Purchasing Department. Employees who demonstrate proficiency in company systems, purchasing procedures, aviation parts terminology, purchase order processing, vendor communication, order tracking, and related responsibilities may be considered for advancement into a Purchasing Clerk position as opportunities become available. Equal Employment Opportunity (EEOC)

Statement:

Southern Cross Aviation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Pay:

$19.00

• $21.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many years of clerical, administrative, data-entry, customer-service, or order-processing experience do you have? Have you used an ERP, inventory, purchasing, or order-management system? Do you have experience following up with vendors, customers, carriers, or other parties to obtain updates? Have you worked in aviation, aerospace, aircraft parts, distribution, inventory, or supply chain?

Work Location:

In person